Administrative Assistant

We are a professional development organisation which organises programs for educators and students around the world. Currently our programs take place in Scandinavia, U.S., East Africa and South East Asia. We are looking for an administrative assistant to help us with the many logistical aspects which our programs require. Please see details here below.

Pre-Program
Advertising/recruiting
• Gather material for website
• Help with creating and distributing flyers
• Help promote upcoming programs – assist with recruiting as many applicants as possible
• Help organize applications and summarize applicant information

Pre-departure orientation
• Create quizzes for participants on different education topics and culture
• Compile materials and folders, get handbooks ready (incl. updating logistical details, packing, weather, electronics, communication, currency exchange, etc.)
• Creating powerpoints
• Finalizing detailed schedules and making participant versions (without financial info and notes)

Finances
• Invoice participants
• Research financial aid options for participants to consider and/or to help supplement costs and lower overall price for Upgrade to see actual infosurance/Safety/Health
• Research ISIC card options with supplemental international insurance for non-College aged-students (as well as ITIC cards for teachers – this is primarily for programs in Africa)
• Research healthcare options for participants (help determine protocol for emergency situations, identify emergency room and/or urgent care facilities)

Host families
• Help create flyers/webpage, etc.
• Coordinate gifts, thank you notes, etc.

Accommodations
• Making and following up on reservations

Continuing Education Units & PD Certification
• Create a PD completion certificate/letter at a minimum (from GEA)


Post-program and evaluation

Evaluations
• Help create and review evaluations and create initial program reports

Reunion
• Create slideshow and/or other materials for a reunion or just program follow-up
• Provide completion certificates at reunion or electronically assuming all students have completed any post-trip requirements for credit/award, etc.