Virtual Assistant to the CEO (Start ASAP)

WE ARE ONE OF THE FASTEST GROWING HR TECHNOLOGY COMPANIES IN THE PHILIPPINES AND WE ARE RAPIDLY EXPANDING THIS 2019!

We are looking for a smart, proactive and highly-organized Virtual Assistant to our CEO. This person will provide a range of administrative support services to the CEO and handle administrative projects and deliver high-quality work under minimum supervision.

This person should maintain high standards of professionalism, efficiency, personal communication, discretion and independent judgment. In working with internal and external contacts, he/she deals with a wide range of highly sensitive issues under tight deadlines/pressures.

Job Description:

- Complete a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments and completing expense reports

- Conserve CEO’s time by collecting and analyzing information

- Plan, coordinate and ensure the CEO's schedule is followed and respected. Operate as a “gatekeeper" in order to successfully manage the CEO's time and office

- Maintain CEO’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel

- Research, prioritize, and follow up on incoming issues and concerns addressed to CEO, and determine appropriate course of action, referral, or response

- Arrange events and meetings that take place inside and outside the work place, such as Board meetings, retreats, staff events etc.

- Prepare materials for Board and other meetings

- Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the organization


REQUIREMENTS:
- Must have experience providing administrative support to high-level positions in the organization
- Strong service orientation
- Demonstrated ability to work well under pressure and take initiative as needed
- Superior attention to detail and accuracy
- Proven ability to handle confidential information with discretion
- Strong organizational and project management skills
- A proactive approach to problem solving and strong decision making skills
- Excellent written and verbal communication skill