Administrative Assistant

EmploymentType: FullTime

Term: Temporary to Permanent; but can be terminated sooner at the discretion of the Director

Benefits Offered: Contract Employee only; no benefits.

This is an opportunity for someone who is self-motivated, outgoing, organized, and enjoys working with the people. Expect to work in a fast-paced and multi-faceted environment where priorities may change without notice based on the work or other needs. Applicants with experience in the film industry may be given ---------- SCRIPTION OF DUTIES & KNOWLEDGE EXPECTATIONS
Under close supervision and in a learner capacity, will assist in the performance of the administrative or technical duties required by the Executive Director; and perform other related work.
Administrative assistant responsibilities include providing administrative support to ensure efficient operation of the virtual office; support Director and volunteers through a variety of tasks related to organization and communication, including communicating via phone and email ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner.

Responsibilities
• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order print materials and promotional items
• Submit and reconcile expense reports using Quickbooks
• Provide general support to membership
Occasional weekends and holidays may be required.

REQUIREMENTS
TRAINING: High school diploma or GED required; Current student at an accredited 4-year college/ university or 2-year technical/vocational or related school with interest in film, music, digital entertainment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

EXPERIENCE:
1. Proven administrative or assistant experience
2. Knowledge of office management systems and procedures
3. Excellent time management skills and ability to multi-task and prioritize work
4. Attention to detail and problem-solving skills
5. Excellent written and verbal communication skills
6. Strong organizational and planning skills
7. Proficiency in MS Office

To apply: Please submit your resume and cover letter. You will need to put the name of your favorite movie and Admin Assistant in the Subject Line in order to be considered.
Ex. 'Bringing Up Baby' Admin Assistant

Thank you.