Executive Assistant

Duties and Responsibilities

• Performs administrative duties and enhances Executive effectiveness by providing information and management support. Responsibilities include screen calls, managing calendars, making travel/meeting/and event arrangements; preparing reports and financial data.

• Typing, file and information management: maintain files for the Executive to ensure efficient organization and ease of access. Create documents for review and input by others. Proof read for accuracy and format and makes recommended change.

• Accounting duties include preparing deposits, processing payments, assisting with the budget planning, preparing and submitting tax forms and maintaining financial databases and spreadsheets.

• Requires strong computer and internet research skill, flexibility, excellent interpersonal skill, project coordination experience, and the ability to work well with all level of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters is required.

Qualifications

• 4 year Business degree preferred

• 4-6 years related Executive Assistant or Office Staff experience in B2B

• Background in Bookkeeping/Accounting desired

Requirements

• Minimum 40 wpm keyboarding, strong computer skills specially bookkeeping and database management. Microsoft Office Word, Excel and internet experience.

• Thorough, organized, attention to detail.

• Problem solving ability, self directed and resourceful.

• Self starter with the proven ability to initiate and follow through on projects.

• Communication, collaboration and presentation skills.