VA

Role Title: Dynamic Virtual Assistant

Application Process This is a critical hiring decision for me and I am willing to pay well for the right candidate. I have taken a lot of effort to explain it thoroughly so we can both determine if it will be a good fit.
? After reading the below, if you are interested please send the following via email to ----------
? Shoot a 1 minute or less video of yourself explaining why you would be a fit for the role and include it with your submission.
? Along with the video link, submit a cover letter about why you are interested in 400 words or less along with your resume. Also include any applicable links to social media sites, LinkedIn or other online profile, personal website, DISC results or any other information you feel would be helpful.

General Job Description
• I am looking for more than just a virtual assistant to conduct administrative tasks.
? I am seeking a virtual employee/project manager to help realize the vision of my company through efficient and proactive task prioritization and execution with outstanding communication.
? I need an individual who will bring organization, structure, and prioritization to the company so that I can spend my time focusing on strategic tasks to grow and diversify Rivero & Company Real Estate.
? You will complete direct tasks for the CEO and will oversee a team of freelancers to execute additional tasks in their specialty (i.e. content writing, website development, affiliate marketing, SEO, etc). You do need to be an expert in these specialties, but you must be familiar enough to oversee execution and ensure high quality
? I am willing to invest in your personal and professional development with training and exposure to my business structure to help strengthen your skills an individual and as a VA

About Our Company

Company Name: Rivero & Company Real Estate

Company Mission: To help our clients buy and sell their homes. I want Rivero & Co. Real Estate to be the next Inc. or Fast Company. I want it to be a brand synonymous with helping homeowners find their forever home and meet the immediate needs of our clients.







Our 7 Addictive Principles
Our business does not exist without our entire team is fully committed and ADDICTED to these principles.

1. Own Your Attitude
2. Fanatical Work Ethic and Self-Discipline
3. Take Action and Problem Solve
4. Share, Collaborate and Crave Feedback
5. Get IN and Get OUT of the Weeds
6. Keep On Learning
7. Enjoy the Ride

Please ---------- and review all pages of the site to see the range of our services offered.

About Me
Video Intro: Click Here
? (Also click here to see a full transcription of the video below for your reference)
? You can see my full bio via the links below but here are a few applicable highlights:
? Very committed to my family including my husband who is an amazing firefighter, home inspector, realtor investor and our 3 children 14,11,and 8.
? Very effective communicator, highly organized and detail oriented
? Attended Florida International, North Georgia College & University & Lincoln Memorial University.

Technology and Communication Platforms We Will Use
**Note: I am open to exploring alternative recommendations but these are the current solutions I have found to be effective and using currently
? Project Management - www.teamwork.com
? Video Meetings - www.zoom.us
? Screen Sharing - www.Join.me
? Password Management - www.Dashlane.com
? Communication - www.slack.com
? Communication - Email hosted by Microsoft Exchange (making the transition from a desktop)
? Communication - www.skype.com
? Communication - www.Screencastomatic.com (Screencasting)
? File Management - Google Docs
? www.fmls.com /e-sign navigating the homes for sale.
? Www.gamls.com navigating the homes for sale
? www.sendoutcards.com sending nurture cards to clients for their birthdays and celebrations.
? www.kvcore.com CRM
? www.skyslope.com contract management


How We Will Communicate Weekly video meetings or conference call for 30 min to 1 hour to plan the week
? Day to day communication primarily via Slack and email/text/calls as needed
? Weekly/Daily written report to be provided of work accomplished

Basic Requirements Time Commitment
? We will start at 3 to 5 hours per week for 30-day testing once hired and shift to 5-10 hours per week

? Experience
? 4+ years experience as a Virtual Assistant and/or Project Manager serving high-performing, fast-paced entrepreneurs and/or business owners

? Skills and Technical Knowledge
? Ideally, you are project management certified
? Highly fluent in using Fiverr, Upwork and similar platforms to secure freelancer talent as needed
? Fluent and ideally certified (if applicable) in all technology and communication platforms outlined above

? Mentality and Personality Approach to Work
? Highly organized and detail oriented
? Enjoy a high-paced, multitasking environment to move many initiatives forward at the same time
? Outstanding communicator
? VERY proactive thinker
? Passionate learner of all new things in productivity, marketing/sales technology


Examples of Tasks You Will Execute Directly
NOTE: I am completely fine to also consider finding other VA’s or freelancers you can oversee to execute some of these tasks versus doing them directly
1. Drive overall calendar, task management and timeline of CEO
2. Create playbook in Google Docs for entire job role and processes including org chart of roles for handoff should VA not continue in the role
3. Email management of CEO account and also email from own account
4. Appointment setting
5. Follow up with clients with comps of homes and/or get documents signed via e sign
6. Internal marketing strategic planning and execution
7. Develop and execute internal marketing plan including promotion and launch
8. Evaluate and roll out new marketing tools
9. T-Shirt printing
10. Vetting of new leads
11. Attend webinars, read books, review videos and take summary notes
12. Personal research and tasks - plan trips, research topics, organize photos
13. Online ordering of items - Amazon, etc.
14. Final pass review of written content for final approval - blogs, press releases, etc.
---------- nd follow up automated handwritten letters from Send out Cards, etc.
16. Stay in touch with people falling off the radar to ask how I can help

I look forward to seeing your submission!