Administrative Assistant

JOB SUMMARY

Performs data entry of information to maintain all plant documents up to date, responsible for accuracy, efficiency and retrieval of processed data.
Will be the assistant to the Plant Manager.
PRINCIPLE DUTIES and RESPONSIBILITIES

Assembles and analyzes information; prepares reports, manuals, agendas, correspondence and memorandum as guided by general company practice;
Establishes and maintains departmental databases and develops spreadsheets of importance to department;
Assists in meeting planning and preparation work needed, i.e., drafting agendas and broader communications;
Coordinates details of departmental meetings and/or on and off site conferences and events;
Prepares materials in final form from very rough and involved drafts which may utilize frequent use of technical terminology, and which combines materials from several sources;
Manages business travel arrangements;
Screens / redirect calls, takes messages, handles mail;
Coordinates activities across departments and follows up to ensure that requests are carried out;
Processes expense reports and payment of invoices;
Interfaces with other assistants to share and coordinate workload;
May cross train lower level assistants in the departments;
Performing additional accountabilities as required;
The incumbent must be able to work with minimal direction and be able to exercise judgment, creativity, analytical thinking.
SKILLS

Excellent communication skills;
Excellent typing skills;
Education: high school minimum;
7 years of related experience;
Reliable, team player with a great attitude;
A lot of data entry and pulling data;
Experience with Access, Excel, PowerPoint - will be creating PowerPoint presentations for the Plant Manager;
Sage, SAP, and LMS experience a plus.