Hiring Immediately: Experienced Real Estate General Admin VA

We're looking for someone knowledgeable and experienced with working with US Realtors.

Submit Application through this link: ----------

You will be contacted within 12 hours for schedule of Interview.

Admin Tasks List:

Daily Tasks

• Receive agent’s daily schedule

• Handle incoming phone calls

• Handle incoming emails

• Handle incoming agent emails

• Fill out daily meeting form at the end of the day

• Communicate with Agent, clients and other assistants

• Go through each active file.



Duties

• Handle some incoming phone calls

• Return phone calls in a timely manner

• Handle most incoming emails

• Maintain all files in a neat and orderly fashion

• Monitor and follow up on sales/escrow/closing files with

• Monitor Website traffic and updates

• Handle payment checks being identified for bookkeeper

• Set up database/list to send out farm mailings quarterly

• Set up database/list to send out Holiday cards (Halloween, Thanksgiving, Christmas)

• Set up lists to send follow up written letters/emails to all clients

• Monitor weekly, monthly & yearly goals

• Update and maintain all clients’ records in database

• Responsible for all lead data entry and reports

• Manage incoming and outgoing correspondence

• Ask from personal people for referrals for the agent



Pre-Listing

• Set up Pre-listing package

• Call seller to confirm date/time of appointment

• Prepare a new client file

• Work with Agent on Property Brochure, Just listed postcards, etc.

• Prepare CMA’s

• Download property profiles from title

• Obtain property tax assessor information sheet

• Prepare the listing folder

• Fill out and input MLS Input sheet



Listing

• Prepare a new client file

• Enter all client information into database

• Monitor and follow up on all listings

• Maintain communication log

• Make appointment to take pictures and virtual tour

• Submit proper information and photos to MLS

• Post photos and text to website & Business Facebook page

• Order for sale signs to be placed with flyer box when applicable

• Order riders

• Email MLS listing to seller

• Email new listing to top 25 agents

• Set up thank you letter to seller

• Make sure sign is ordered for placement

• Set up brochure for Open House & Door knocking

• Send “Just Listed” letter

• Update TO DO list for Property

• Coordinate showing of property via email

• Maintain showing log

• Ensure agent informed re: price reductions, upgrades, improvements, other selling features

oInform agent of any special showing instruction from seller

• Follow up with agent to obtain buyer’s feedback (via email/call)

• Call seller to provide feedback regarding showing

• Include showing feedback in seller’s weekly marketing update



Upon Receipt of Offer (Listing)

•Send receipt of offer confirmation via email, after checking offer is complete

???Email/Call lender from offer asking if terms are close-able

•Organize offer into spreadsheet by offer amount and terms

• Submit paperwork:

• Send full contract to lender and title company immediately

• Send accepted contract, client, lender, and title company information to closing office

• Update CRM database with transaction information and deadlines

• Coordinate Inspection:

• Prepare buyer/seller on what to expect from a thorough inspection

• Request inspections (when representing buyer)

• Coordinate schedule for inspections (when representing seller)

• Coordinate appraisal:

• Ensure lender has ordered appraisal when inspection objections are finalized

•Notify and brief all parties when appraisal is complete

• Follow contract deadlines:

• Ensure seller’s disclosures are sent, reviewed, and signed by deadline (work closely with Transaction Coordinator)

• Ensure inspection items are handled and agreed to in writing by deadline

• Follow up with lender on completion of appraisal by deadline

• Monitor loan completion:

• Contact other agent or lender for frequent loan status updates

• Update client on loan status and any possible changes in the settlement deadline and negotiate extensions when needed

• Ensure documents will be ready by settlement deadline



After accepting of offer

• Prepare closing file



Preparing for Closing

• Schedule closing with client for Agent

• Ensure client has address/directions to escrow

• Inform client of proper identification and documentation to bring to closing

• Notify other agent of scheduled closing time

• Send estimated closing costs to client and ensure all information is accurate

• Prepare closing packet for client (from TC)

• Provide copies of all documents from the transaction

• Provide utility company information with phone numbers

• Call and inform client when transaction funds and records



After Closing

• Report Sold to MLS

• Schedule sign removal

• Change website to sold

• Send “Just Sold” postcards

• Send gift and “thank you for working with our team” letter

• Send thank you letter to other agent

• Create “other agent database”

• Send “thank you” letter to lender

• Put in anniversary file

• Send client survey, follow up until received

• Convert file to sold file

• Call Just Sold

• Remove from other websites

• Closing letter & statement to Buyer/Seller

• Update sold records in pre-listing package

• Update database with forwarding address



Buyer

• Prepare a new client file

• Enter all client information in database, ---------- , Google Folder

• Pull up houses in MLS

• Prepare showing route if applicable

• Schedule showing appointments

• Make copies for client/Agent

• Make any follow up calls

• Call clients and introduce procedures/what to expect

• Monitors and follow up on closing files with – other team members, Transaction Coordinators, Escrow

• Maintain communication log via emails and text

• Send congratulations letter to buyer

• Check in on Closing

• Send gift card and “thank you for working with our team” letter to buyer

• Send client survey, follow up until received