Virtual Assistant

We are a growing video agency looking for a full-time bookkeeper and virtual assistant to work Monday to Friday from 8:00 AM to 5:00 PM Eastern Standard Time.

***************** Bookkeeping Roles & Responsibilities ****************************

The bookkeeping will take approximately 10 hours per week. We currently use Quickbooks, Bill.com and Quickbase to manage financial transactions. We are looking for a resource that is extremely proficient in Quickbooks and Google Sheets. Here’s a description of the major tasks we will need in our Accounting area:

Reconciling Expenses synced from our bank account
Entering bills submitted by vendors online into bill.com
Entering deposits and applying to invoices
Tagging invoices and project expenses in Quickbase

***************** Virtual Assistant Roles & Responsibilities ****************************

In this role, we are looking for someone to help manage our back office. We need help in a variety of ways, which may include:

Doing online research
Managing my calendar and email (after we have worked together a while)
Building lists of prospects and entering into Salesforce or Prospect.io
Researching travel and booking hotels or airline tickets
Following up with customers on their late invoices
Answering inquiries from vendors regarding their payments
Uploading video files to online platforms such as Frame.io or Google Drive
Conducting outreach for guest posts
Managing guest posting

Essentially, we would like someone to do a variety of tasks on a day-to-day basis and be able to respond quickly on tools such as Slack.

• Office & Admin (Virtual Assistant)
- Admin Assistant
- Appointment Setter
- Data Entry
- Email Management
- Excel
- Personal Assistant

• English
- Speaking
- Writing

• Finance & Management
- Bookkeeping
- Financial Analysis
- Quickbooks