Construction Planning Coordinator for Multiple Renovation Projects

Seeking a virtual construction project planner to coordinate, in collaboration with me, all aspects of rental property renovation planning, including identifying and onboarding new contractors, managing all aspects of the bidding process, identifying and procuring finishes for each project, serving as construction liaison to the accounting team, and managing the pipeline of future renovation projects.

More specifically, this team member will be responsible for:
-Identifying new subcontractors via networking, cold calling, etc.
-On-boarding new vendors
-Properly loading all contact info into Appfolio (rules on Vendor vs. Maintenance Tech)
-Securing signed W-9 and save to Appfolio / Drive
-Providing vendor with copy of applicable Standards Document
-Securing ACH form from vendor and loading to Appfolio
-Liaisoning with Accounting team on ‘booking’ contracts into Appfolio, procurement, and other issues when/if needed.
-Managing the pre-bidding process (acquisition, storage, and organization of photography; completing SOWs where necessary; and answering questions using specialists as needed).
-Securing bids for all work before it begins and awarding bids.
-Ensuring all vendors have a written e-contract (per job) on file before beginning work using DocuSign.
-Identifying finishes and sourcing materials for each project before work begins and coordinating procurement.
-Managing pipeline of future projects (e.g. acquisitions under contract, tax sales in redemption period, etc.).
-Writing all SOPs related to this role.

This role can be segmented into two key components:
-Project planning + bidding
-Extensive documentation of all processes under #1

This person should be
- A self-starter and proactively stays on top of SOWs and bidding projects.
-An independent team player, able to interact professionally with both Accounting and other Construction team members as needed.
-Working with the PM, the PC is constantly proposing changes to our construction schedule, making adjustments and notifying subs who are affected as changes come to light. Projects are then able to flow fluidly without major impediment.
- Creates (or improves existing) documents and standards for how to project plan for this type of (rental grade) project going forward.
- Highly organized and has natural and unrushed (but scheduled) workflows for approvals from me, ensuring projects move from planning to active in a scheduled but unhurried, unfrenzied manner.
- Receives projects that have been adequately planned and are ready to go live, with all relevant documentation in place at the time of handoff.

My involvement with project is focused on decision making and approvals rather than day to day bidding, scheduling, etc.