Highly Qualified Administrative | Executive Assistant

The ideal candidate will play a pivotal role in the efficient day-to-day support of our organisation, and supporting senior managers in their roles. The candidate must have excellent oral and written English communication skills and be able to organise their work and effectively complete their duties by harnessing their impeccable time management skills. Previous experience within the digital marketing industry will be highly considered.

Responsibilities
? Handle administrative requests and queries from senior managers
? Plan meetings and taking detailed minutes
? Organise, coordinate, manage and schedule appointments for executives
? Researching and booking travel arrangements when necessary
? Maintain polite and professional communication via phone, e-mail, and mail.
? Anticipate the needs of others in order to ensure their seamless and positive experience
? Answer and direct phone calls on our main & support lines
? Maintain contact lists
? Assist in the preparation of reports both for account managers to our customers, and executives for internal meetings.
? Update and maintain office policies and procedures using SystemHub, find
ways to improve and make these more efficient where applicable and then ensure the corresponding tasklist is maintained within TeamworkPM and Ontraport
? Coordinate first level support on our support@ and accounts@ mailboxes to ensure correspondences are directed to the correct team members and then proactively ensure these mailboxes are kept clean and up to date
? Assist the sales team in developing proposals & updating sales materials
? Handle sensitive information in a confidential manner

Requirements
must have:
? Proven experience as an administrative assistant, virtual assistant or office admin assistant
? Knowledge of office management systems and procedures
? Working knowledge of office equipment, like printers and fax machines
? Proficiency in Google Suite (Docs, Slides, Sheets, Forms, etc)
? Excellent time management skills and the ability to prioritise work
? Heightened attention to detail and problem-solving skills
? Proficient in English grammar and vocabulary both written and verbal
? Strong organisational skills with the ability to multi-task
? personable and presentable
? Can-do attitude
? Team player
? Helpful
? Personal Development attitude
? Wants to grow within our company
? A proactive approach
? proficient knowledge with technology
? Google product suite

Highly regarded:
? Digital Marketing experience
? Dental industry background
? Experience with the following technologies:
? Ontraport
? TeamworkPM and TeamworkDesk
? SystemHub
? Slack
? Xero
? Pipedrive
? Zapier
? FullContact
? Dialpad
? LinkedIn