Dynamic Virtual Assistant & Project Manager

Application Process
This is a very important hiring decision for us and we are willing to pay well for the right candidate. We have taken a lot of effort to explain it thoroughly so we can both determine if it will be a good fit. Please read carefully. Any responses that do not follow the outlined needs will not be considered.

Please read all of the below outline. If you are interested, please send the following via email to Marie Miller-Rodriguez at ---------- Shoot a 1 minute or less video of yourself explaining why you would be a fit for the role and include it with your submission.
2) Along with the video link, submit a cover letter about why you are interested in 400 words or less along with your resume.
3) Also include any applicable links to social media sites, LinkedIn or other online profiles, personal website, DISC results or any other information you feel would be helpful.

General Job Description
• We are looking for more than just a virtual assistant to conduct administrative tasks.
• We are seeking a virtual employee/project manager to help realize the vision of our company through
efficient and proactive task prioritization and execution with outstanding communication.
• We need an individual who will bring organization, structure, and prioritization to the company.
• You will complete direct tasks for the team and will oversee a team of freelancers to execute additional tasks in their specialty (i.e. content writing, website development, affiliate marketing, SEO, etc). You do not need to be an expert in these specialties but you must be familiar enough to oversee execution and ensure high quality.

We are willing to invest in your personal and professional development with training and exposure to our business structure to help strengthen your skills an individual and as a VA.

About the Company
Company Name: Colling Media

Mission: Colling Media exists to help businesses grow through innovative advertising solutions.

Colling Media Core Values:
Do What We Say
Humbly Confident
Results Driven
Always Improving

Please visit ---------- and review all pages of the site to see the range of our services offered including strategic advisory, digital and traditional marketing services.

About the team
Video Intro: ----------

Technology and Communication Platforms We Will Use
**Note: We are open to exploring alternative recommendations but these are the current solutions we have found to be effective and using currently
Project Management - www.teamwork.com
Video Meetings - Google Hangouts
Screen Sharing - Google Hangouts
Password Management - 1Password
Communication - Google Chat
Communication - G-Suite (Gmail, Google Calendar, Google Docs, Sheets, and Hangouts)
Communication - ---------- (Screencasting)
File Management - Google Docs
CRM and Marketing Automation - www.hubspot.com
Advertising Tools -
Google Analytics
Google Ads
Google Tag Manager

Facebook/Instagram

Facebook Business Manager
LinkedIn

Twitter
Snapchat
Analytic Owl

How We Will Communicate
Weekly video meetings or conference call for up to 1 hour to plan the week
Day to day communication primarily via Google Chat (Hangout) and email/text/calls as needed
TeamWork will be used to create and manage all tasks
Weekly/Daily written report to be provided of work accomplished

Basic Requirements
Time Commitment
20+ hours per week

Experience
4+ years experience as a Virtual Assistant and/or Project Manager serving high-performing, fast-paced entrepreneurs and/or business owners

Skills and Technical Knowledge
Ideally, you are project management certified
Highly fluent in using Fiverr, Upwork, and similar platforms to secure freelancer talent as needed
Fluent and ideally certified (if applicable) in all technology and communication platforms outlined above

Mentality and Personality Approach to Work
Highly organized and detail oriented
Enjoy a high-paced, multitasking environment to move many initiatives forward at the same time
Outstanding communicator
VERY proactive thinker
Passionate learner of all new things in productivity, marketing/sales, and technology

Examples of Tasks and Responsibilities You Will Execute

Document your process and tasks for future reference
Manage Teamwork workflow
Manage internal ticketing system (GSD)
Communicate and coordinate with Analytic Owl and related vendors
Obtain runtimes from vendors weekly (television, radio, and billboards)
Research avails
Report presentations
Appointment setting
Internal marketing strategic planning and execution
Research new marketing tools (i.e. Clickfunnels.com)
Create or modify powerpoint slides for presentations
Evaluate new exposure channels
Vet new/potential vendors
Coordinate details of travel
Create agendas for meetings as needed
Research and vetting of new freelancers for new skill sets
Coordinate execution of tasks with freelancers as needed
Read books and articles, review videos and take summary notes on industry news
Send follow up automated handwritten letters from Thankster, etc.
Project plan and coordinate with vendors as needed
Additional tasks/responsibilities will develop as VA performance advances

List of Current Freelancers/Vendors You Will Oversee

You will oversee freelancers with these skills to conduct internal work for Colling Media and to complete Client work
Graphic design, website design, content writing, social media management, Google Analytics, press releases, Facebook advertising, pay per click mgmt, transcription, sales funnel development, animated/whiteboard video, live video editing and final footage
You will work with affiliates and partners to gather and organize information including television, radio, billboard, and digital advertisers.
You will coordinate and communicate with Analytic Owl to produce monthly analysis reports.
Additional tasks/responsibilities will develop as VA performance advances

Training - How We Will Support You
NOTE: We will develop a plan for you to complete training.
Hubspot online training and protocols
Teamwork video training
Video training on process specifications as needed
G-Suite protocols
Gmail
Chat
Hangouts
Calendar
Sheets, Slides, Docs