Finance Staff

FINANCIAL WORK

• Prints and files hard copies of POs for Team’s use
• Receives, reviews and consolidates all billing documents submitted by west visayas, HO and other accounts
• Prepares and processes all required billing attachments for the assigned clients based on the approved project or activity
• Ensures that items to be billed are within the approved working budget or approved requirements in the CE
• Checking the mathematical computations before billing posting of invoices to PO and other official documents
• Weekly invoicing of all checked billings, preparation of billing transmittal and submission of invoices to clients.
• Weekly monitoring of issued official receipts.
• Monthly submission of accomplished billing reports for all clients to Finance Manager ( Billed Sales, Collections and Summary of Receivables)
• WEEKLY communication of unbilled activities to Finance Manager and HO / West Visayas Counterparts
• Reconciles and reports billing discrepancy
• Monitoring of agency service fee for all clients for submission to Finance Manager
• Other duties that may be assigned and updated

ADMINISTRATIVE WORK

• Ensures cleanliness of workplace including immediate surroundings
• Ensures to follow Code of Conduct of Promo Works Inc and adheres to any sanctions in cases when violations are committed
• Reports any equipment needed for repair or replacement to the HR Manager
• Follows proper procedures and timelines for submitting Daily Time Records (DTRs) and/or liquidations when applicable

SECURITY AND DOCUMENTATION

• Ensures Confidentiality of all materials and information assigned to them
• Ensures that all materials and information assigned to them are only used for the project intended for