Virtual Real Estate Administrative Assistant

REPORTS TO:

Real Estate Broker in Toronto, Ontario, Canada

HOURS OF WORK:

Fixed Schedule, Permanent Full Time, 40 hours per week, 5 days per week, Monday to Friday.

POSITION DESCRIPTION:

The Virtual Real Estate Administrative Assistant role is to support the Real Estate Broker in providing service to real estate clients.

POSITION REQUIREMENTS:

- Excellent written communication skills in English

- Minimum: 2 years’ experience in a real estate environment in administration or prior background in administration
- Working knowledge of Microsoft Office (Word, PowerPoint, Excel), email and internet. Knowledge of MS Publisher is an Asset.
- Office administration and technology proficiency
- A strong working knowledge of Social Media sites and Website maintenance
- Understanding of Social Media and its application to real estate sales and client relationship management
- Attention to detail and deadlines
- Strong analytical skills
- Strong time management capabilities
- Strong data entry and reporting skills
- Ability and desire to provide an outstanding level of customer service to real estate clients and team members
- Experience with CRM programs
- Minimum college level education

KEY RESPONSIBILITIES:

- Daily business administration/operations
- Coordinate marketing programs, including email, print newsletters, facebook business page posts, etc
- Front and back-end support for team sales activities

DAILY DUTIES:

- Update and maintain database and perform CRM activities
- Prepare documents for listing appointments
- Input listings into all required locations (CRM, marketing platforms, etc.)
- Distribute correspondence to clients and team members as required
- Manage Social Media and Website(s)
- Track expenses and manage tracking systems
- Assist with marketing programs
- Manage calendars

WORKING TOOLS REQUIREMENT:

Desktop PC or Laptop PC only (no Mac):

- Processor: Intel Core-i3 or equivalent
- Memory: 4GB RAM (for both primary and backup computers)
- Available hard disc drive space: At least 1GB (for both primary and backup computers)
- Windows OS: Windows 7 or later

Internet Speed (Actual):

-Primary Connection: Download speed 4mbps/upload speed 1mbps (DSL)
- Back-up Connection: Download speed 4mbps/upload speed 1mbps (Broadband sticks from various internet providers and or another DSL)

APPLICATION PROCESS

1) Submit Resume to ---------- along with information about your required working tool mentioned above.

2) Go to SpeedTest.net, perform a speed test on your computer and submit a screenshot of the result of your computer speed test along with your resume.

3) Once we receive your information, one of our team members will be in touch with you.