Executive personal assistant to the CEO

A high energy, fast-paced Global IT support Services firm called Excis , is looking for an Executive Assistant to support their CEO. The CEO is typically based in London - Dubai - South Africa - Mauritius - so the EMEA Time zone is required. The successful candidate will serve as the CEO’s “right hand” and will create leverage both for the CEO and throughout the organization by demonstrating exceptional organizational and verbal and written communication skills in addition to unquestionable judgement and discretion. This is a special opportunity for a person who is seeking the ability to have a high organizational impact and involvement in nearly all aspects of our business.

Responsibilities of the Executive Assistant to CEO:
Communicate quickly and clearly with various departments and personnel when necessary to obtain information and insight requested by CEO

Monitor the CEO's email inbox and answer respond to his emails in a way he would do so himself, he will teach you how to do this during the first few months

Plan, coordinate and ensure the CEO's schedule is followed and respected; act as both facilitator and "gatekeeper" for direct access to the CEO's schedule and various office(s) worldwide

Track multiple tasks and/or projects across departments and develop timelines for due dates, help push people, departments, Directors etc to deliver in time.

Make / take some phone calls ( skype for business will be provided with call features ) , take messages, provide information with discretion, redirect calls as appropriate and arrange conference calls

Prepare expense reports and manage all travel arrangements and logistics for the CEO

Draft, summarize and/or proof general correspondence, announcements, forms, charts, tables, graphs, business plans, presentations, etc. as requested

Plan and manage the execution of meetings, lunches, conferences and other events

Provide a bridge for smooth communication between the CEO and internal departments

Demonstrate leadership to maintain credibility, trust and support with senior management staff

Work closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately

Have a sense for the issues taking place in the environment and keep the CEO updated

Prioritize conflicting needs, handle matters expeditiously and proactively and follow through on projects to successful completion, often with deadline pressures

All other duties and special projects as assigned

Job Requirements
Requirements of the Executive Assistant to CEO:

Bachelor’s degree required

some experience supporting senior executives is a plus

Advanced proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint); experience in , Google Maps.

Exceptional written and verbal communication skills and ability to present information to an internal department and/or groups of employees

High level of initiative and a positive attitude
Ability to respond effectively and with high urgency to questions, sensitive issues and/or complaints
Exceptionally organized and attentive to details
Ability to work efficiently and accurately under pressure
Ability to work with limited supervision