Office Administrative Assistant

Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate efficient operation.

Responsibilities
• Collate information
• Make and screen phone calls (8:30 am – 3 pm PST USA)
• Office research - handle requests for information and data
• General clerical duties including photocopying, fax, and mailing
• Maintain electronic and hard copy filing system
• Resolve administrative problems and inquiries
• Prepare and manage reports and documents
• Arrange and confirm appointments
• Handle incoming emails
• Communicate verbally and in writing to answer inquiries and provide information

Key Competencies
• Communication skills - written and verbal
• Computer skills – word, office, email
• Prioritizing
• Problem assessment and problem-solving
• Information gathering and information monitoring
• Attention to detail and accuracy
• Flexibility
• Adaptability
• Customer service
• Teamwork
• Attention to detail
• Confidentiality
• Time management
• Reliability
• Stress tolerance