Administrative Assistant to Commercial Counsel

High English proficiency required

Flexible hours with the window of 10:00am to 18:30pm GMT +10
Occasional Weekend work required – bonus paid

Administering workflow boards (100+ micro-projects)

-Enforcing deadlines with followup emails and firm tone;
-Knowing status of each task
-Reviewing work-output of others for formatting\aesthetic mistakes
-Screenshots; Annotations;

Manage 5 mailboxes [domains, ops, legal, sunny]

-Removing spam
- Tracking\summarising emails
-Sending simple follow up emails
-Subscription renewals
-Releasing emails slowly
-Proactively searching for documents\information in archives

Communication

-Taking an idea expressed in 50 words and writing a brief
-Transcribing English with 2 hr turnaround (with help of Dragon Software)
-Drafting\Proof-reading emails

Scheduling\Changing Appointments

-(Restaurants, Medical, Calendar, Gym, Couriers, Meetings)

Daily Living

-Wake-up Calls
-Ordering ---------- and 6:15pm AEST
-Ordering Lunch \ Dinner
-Diet and Gym Tracking
-Reminding the Client – where to be when, pushing them to be there, medicine times

Book-keeping

Downloading invoices; chasing invoices; editing invoices
Compiling spreadsheet of credit-card reconciliations and expense re-imbursement forms

Online Research

-LinkedIn, Facebook, Forums, Blogs and Social Media by topics
-Options on what to purchase
-Hotel, Flight, Train, Taxi\PrivateCar options
-Tourist Activities including Restaurants and
-Language Translation

Travel Management

-Calendar Management
-Bookings and Reservations (Calling Hotels, Airlines, Coach\Car companies)
-Refunds, Credits, Complaints