Administrative Virtual Assistant

Our mission is to create a first class buying and selling experience for all of our clients and we are seeking a Virtual Administrative Assistant who is passionate about helping us reach our objectives and supporting the team. The ideal candidate will have experience in administration in real estate, leasing, title or mortgage.

The natural ability to organize and prioritize daily tasks with minimal direction is critical in this position. Excellent communication and client service skills are a must. We are seeking a Virtual Administrative Assistant who adheres to the highest ethical standards, possesses impeccable attention to detail and exhibits an exceptional professional manner.

If you have the gift of hospitality, thoroughly enjoy interacting with others and have an amiable, outgoing and pleasant demeanor, we look forward to hearing from you. We are searching for a person who genuinely desires to help others, takes pride in their quality of work and also has the ability to multi-task and solve problems.

There is opportunity for advancement for someone who desires to contribute to the growth and refinement of the organization they work with. This is an excellent opportunity to contribute to the growth of an organization while advancing along with it.

Responsibilities
Build, implement and manage all systems for clients, lead generation, database management and back office support
Coordinate marketing events and client activities
Oversee all listing files and listing marketing (brochures, flyers, online marketing, etc.)
Manage website, blog sites and social media
Act as a liaison between clients and agents
Participate in company-provided training sessions
Compile and distribute weekly/monthly reports to clients (buyers and sellers)
Manage contract to close process
Create and maintain an operations manual that documents all systems and standards
Be the first point of contact in handling customer inquiries and complaints
Create, maintain and utilize a complete lead follow-up system
Keep agent informed about challenges and issues that need to be handled
Provide concierge level customer service to clients and customers
Work with all preferred vendors, including professional photographers, contractors, etc.
Enter critical dates for property sales on shared Google Calendar
Shall send out weekly reminders of upcoming critical dates via email
Work with the title company as a secondary liaison on any necessary information/documentation to help get the property to a successful closing
Coordinate seller listing sign installation and removal at the appropriate times
Schedule photographers for all seller listings
Continue to take day to day office tasks away from agent, organizing workflow and reducing inefficiencies
Qualifications
Must be proficient with MS Office Suite (Word, Excel, PowerPoint)
Good spelling, punctuation and grammar
Excellent English communication skills
Proficient with Goggle Suite (Gmail, Calendar, etc)
Time management skills required
Ability to work as part of a collaborative team remotely
Candidate must be very organized and detail oriented
Candidate must be service driven with excellent customer service skills
Creative problem solver and highly adaptable to client needs
Preferred: Candidates who specialize in the Real Estate Industry
Compensation
$30,000
About Culhane Premier Properties
We are an independent real estate brokerage based in Austin, TX, with offices in Cedar Park, Westlake and San Antonio. We are a fun, innovative and hard working team that is moving the needle for our clients - helping them be successful with their residential, waterfront and ranch transactions throughout central Texas.

Our whole brokerage operates as a team as opposed to the independent agent model in order to best serve our clients. As much as we are a real estate company, we are a marketing company.