Operations Administrative Assistant

The purpose of this role is to support the WND Operations team by coordinating logistics across the various functional teams within the business unit. This includes facilitating all necessary undertakings, as it relates to a wide-range of projects. As a requirement, this person needs to efficiently collaborate with multiple team members to achieve goals for the business segment, as well as, the entire organization. This role reports directly to the Executive Assistant of Operations.

Role Overview
Administration of systems supporting various departments.
Database management: customers, clients, vendors, accounts
Regularly producing reports from various analytic tools used by the operations department
Coordinate with Books department to help submit orders to printer
Documenting projects and reports in company Intranet
Collaborate with the WND Operations leadership team to oversee project by documenting project objectives, identifying key performance metrics, and recording project goals.
Assist team members with scheduling and arranging key project meetings and specific event logistics.
Work with the Executive Assistant of Operations to organize overall project logistics, set schedules, track dates, and other information.
Create and manage internal and external communication related to department initiatives, including communication to stakeholders regarding project updates.
Aid in generating content and presentations for a wide-range of meetings.
Acute sense of urgency and ability to perform and execute any job responsibilities in emergency situations, beyond the traditional business hours.

Qualifications/Requirements
Proficient in Microsoft Office, specifically, Power Point, Outlook, Word, Excel (with ability to design and run pivot tables).
Proficient in collaboration tools, such as, Slack, iMeet Central, GoogleSheets, GoogleDocs, in addition to having the ability to learn new collaboration and technology-based systems and programs quickly.
Strong analytical, problem solving, and decision making skills.
Knowledge and understanding of project coordination and scheduling.
Knowledge of report generation and distribution
Knowledge of presentation design, template usage, and presentation delivery.
Able to organize, prioritize, and execute numerous projects and tasks, concurrently.
Must handle stressful situations effortlessly and confidentially, as well as, interact with co-workers and clients, professionally.
Must be an effective trouble shooter, communicator, and problem solver.
Experience working with and supporting multiple stakeholders, vendors, and customers.
Solid organizational skills including attention to detail and ability to multitask effectively.
Strong computer skills, including both Mac and Windows operating systems, ability to understand multiple operating systems – including Microsoft Office,
Comfortable with writing instructions, and documentation of processes and procedures