Looking for a phenomenal Organizer to be a Virtual Executive Assistant to the two managing directors of a company.

Hi,

My name is Adam. Together with my wife Nellie, we currently run two Amazon companies and we are starting a third company within a few months. To bring order into this chaos we are looking to hire someone to help the both us with administrative tasks along with personal assistance.

What you'll be doing will be extremely important to us...

Why?

Because you'll be helping us organize our current businesses so we can take ourselves out of the daily admin tasks and focus on strategy to expand.


And that’s where you come in…

If selected for the role, you’re going to help organize and manage: administrative responsibilities for our e-commerce businesses, social media accounts, work/personal calendars, and overall keep good tabs on the organization of the daily tasks and schedules…you will be a key player in us achieving a huge milestone.

Here are a few questions for you to determine if you’d be a good fit for our organization:

• Do you love to create order from chaos?
• Do you love planning and communicating with others?
• Do you thrive by checking items off your list?
• Are you so organized that you help keep others around you organized?
• Do you charge ahead through obstacles so you can reach your goals?
• Are you comfortable with tech (OK with learning how to use apps like Slack, Trello, Asana, Teamwork, or Basecamp)?
• Are interested in the details? Like when something is off it drives you crazy? (some people call that OCD)…

You need to answer yes to all these questions to realistically be a good fit for this position.

This is not the time to fake it until you make it…we are going to push hard to ensure that this is the perfect fit for you and for us!

I have great expectations for you if you are selected for this position. I want you to succeed. And I want you to succeed at a high level. And I want you to enjoy your role here.

Here's what you need to know...

This is a part-time position with the opportunity for a full time position with the company…my best guestimate is 20-25 hours per week.

The right candidate will:
* Organize correspondence and answer emails
* Research materials and sources for presentations
* Prepare and organize databases and reports
* Conduct industry specific research
* Prepare and organize invoices for clients
* Manage social media accounts and replies
* Handle confidential employer and client information
* Take notes or transcribe meetings
* Arrange travel itineraries, books flights, car rentals, and hotel rooms
* Schedule meeting spaces and conference rooms
* Create purchase orders, track and manage payments
* Present excellent customer-service skills with customers and clients
* Schedule meetings and arrange directors’ calendars
* Deliver messages and mail on behalf of directors
* Manage filing systems, update records, and organize documentation
* Prepare and create PowerPoint presentations and materials as needed

Requirements and Qualifications:
* High School diploma or equivalent; Associate’s or bachelor’s degree preferred
* Two (2) years’ previous experience handling assistant or administrative responsibilities, or experience in e-commerce or related field preferred
* Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars
* Experience with Google Docs, cloud services, and other technology tools
* Knowledgeable in technology to communicate via computer, smartphone, or text
* Highly organized multitasker who works well with fast-paced directions and instructions
* Demonstrates excellent time management
* Able to organize and manage large amounts of files, tasks, schedules, and information
* Self-directed and able to work without supervision
* Excellent verbal and written communication skills
* Strong customer-service and presentation skills
* Able to work nights, weekends, extended hours, and holidays as needed

About us:

You'll be working for someone who is nice, who cares about their employees, and someone who will support you.

He (& she) has very high standards. They expect employees to be excellent and push toward the goals. They hold others (and themselves) accountable and requires employees to prioritize competing demands so that they focus on the most important outcome of any given day.

You will be rewarded for excellent performance because he (& she) respects excellence. It is not a common trait.

What is common - missed deadlines, excuses, poor quality work...those "common" traits will not work in this organization.

He (& she) likes to give an exact and descriptive outcome she wants to achieve and expects her employees to work towards that desired future state.

Pro = They are very picky and clearly articulates what he wants. Sometimes these goals are very lofty and too much for the average person to achieve. You will need to have emotional intelligence or “common sense” to figure things out and get it done, no excuses.

Con = We are entrepreneurs running startups... we get involved in many things, sometimes things don’t get completed or get shelved, we move quickly, and to be honest we aren’t the best managers…you’ll have to come to terms with this.

Here is Adam’s linkedin profile: ----------

Here is Nellie’s linkedin profile: ---------- (it’s a little dated, but I haven’t had time for linkedin lately).

Here is our company website:

----------

If you are up to the challenge apply today.

Before you apply take your "fascination advantage" quiz here and include your personality type in your cover letter... ----------

Send us an email at ---------- with your cover letter with the subject line,
“Slightly OCD from (insert your city/ town) interested in Executive Assistant Position”.

Your cover letter should go like this...

In the body, please write me a 14-sentence letter including:

Three sentence opening salutation that says: “Hey there Adam and Nellie, what’s happening there in Amsterdam? My name is _____, I’m slightly OCD, am comfortable with technology, and love organizing. I’d like to apply for the job you posted.”

Reason #1 why you think this job is a fit for you. (black font, Courier, 3 sentences)

Reason #2 why you think this job is a fit for you (blue font, Verdana, 3 sentences)

Reason #3 why you think this job is a fit for you (red font, Courier, 3 sentences)

Two sentence closing including your fascination advantage, a closing salutation including your name, email address, and phone number.

Also fill out this form: ----------

Note: Please do NOT attach a resume; if you are shortlisted I may ask for one later.

If you have examples of your work in the past please attach them.

Thanks!

We know the *right* applicant will really like this opportunity. Maybe it’s you?

Regards,
Adam and Nellie Willis :)