VA - Events Coordinator

Job Description:

Oversee all aspects of event planning and management, including internal and external events, with experience planning exhibitions and large business-to-business events.

General Duties (Includes but is not limited to the following):
• Creating event proposals which fit client requirements and presenting proposals by deadline
• Maintaining a working relationship with vendors and venues
• Planning event aspects, such as venue, seating, dining, and guest list
• Delegating event planning tasks to other staff members where necessary
• Staying under budget while planning event specifications
• Prepare budgets and provide periodic progress reports to staff directors for each event project
• Keep track of event finances including check requests, invoicing, and reporting
• Provide effective coordination to event schedules and appointments on the calendar
• Ensure event activities (including before and after event) are properly documented for effective internal and external communication drive
• Conduct post-event evaluations to determine how future events could be improved upon
• Develop event topics and choose featured speakers

Requirements:

• Must be willing to work from 9am-6pm PST or 1am-10am MNL
• Strong administrative, communication and customer service skills
• Highly organized and a good problem solver
• Strict attention to detail
• Reliable internet connection with a speed of at least 3mbps & up, pc/laptop, back up pc and internet connection, and usb headset
• Keen organizational skills
• People skills
• Record-keeping skills