Real Estate Administrative Assistant 30 to 40 hrs week

Seeking a Tech-Savvy Individual: must be extremely detailed oriented, self-motivated and a team player. Must have ability to work with and develop systems. Be a superb cloud based file manager and pay attention to details. Be versed in spreadsheets, data tracking and technology. Additional preferred skills include marketing - social media, creating flyers, making short videos, posting on facebook, youtube& instagram.

Essential duties and responsibilities
? Act as liaison between real estate agents, clients, attorneys, escrow companies, and mortgage brokers during the process of a real estate sale and effectively manage the administrative tasks involved in closing a sale
? Create timelines and follow up with individuals as needed to ensure all deadlines are met and contingencies are released
? Maintain accurate and compliant files for all transactions
? Create cloud based files for all transactions ** We use REALTYJUGGLER and DOTLOOP **
? Manage and update agent online listings. ** INPUT into MLS System and Maintain **
? Maintain, manage and update client database and transaction management systems
? Proactively anticipate client and agents needs.
? Coordinate schedules; appointments
? Understand the contracts in order to summarize all important terms, conditions, and contingency dates
? Communicate with the agent several times throughout the transaction including all important dates, documents, calendar reminders, file compliance status, etc.
? Communicate regularly with the client to send them reminders, check in, and let them know what to expect in each step of the closing process
? Establish relationships with all third parties including lenders, inspectors, appraisers, and all agents in order to ensure a smooth closing process and share relevant information
? Draft needed addenda, keep a record of them on file and ensure they are shared with relevant parties
? Track and coordinate all inbound leads from websites, social media and other online sources
? Be the first point of contact/resource for all questions that arise throughout the closing process from agents, client, attorneys, lenders, appraisers, other transaction coordinators, etc.
? Ability to write professional business correspondence
Knowledge/Skills
• Excellent at building rapport
• Strong Client Service
• Strong written and verbal communication skills
• Attention to detail with dates & names
• Good organizational skills
• Learning based
• Real estate, Title or Mortgage Industry experience preferred