Dynamic Executive Assistant

Who We are: A group of individuals who are working together to build a massive commerce company. We care about business excellence and are committed to brining the the best products and delivering value to our customers.

Who You Are: A Smart, driven, detail oriented person who is unafraid to wear multiple hats. You will provide support for top level executives by providing executive level administrative support which includes, research, clerical support, arranging travel and correspondence, and scheduling meetings. You may also be responsible for training and supervising lower level clerical staff.
Roles and Responsibilities

* Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
* Answering emails, and calls, emails and directing messages to appropriate parties.
* Create, manage, and oversee all clerical work such as research, reports
* Overseeing administrative policies within an organization and within the office; recommending changes as appropriate.
* Opening, sorting, and distributing correspondence, including email, faxes, and snail mail.
* Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
* Prepare reports, collect and analyze information; prepare presentations.
* Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.
* Maintain inventory of product supplies. Anticipate needs; evaluate new office products; place and often expedite orders when necessary.
* Ensure operation of office equipment, order maintenance when necessary. Troubleshoot malfunction of office equipment.
* Provide payroll processing. Answer questions regarding payroll. Provide quarterly tax reports and filing.
* Maintain knowledge by attending professional and technical educational seminars and workshops; review publications; establish professional and personal networks within the industry. Participate in societies relative to the business.
* Data analysis; Proficient in Google Docs, Access, MS Word, Excel, Outlook. Perform filtering and sorting of data, V-lookup and other functions.
* Coordinate finances, assist with budget preparation.
* Meet with special interest groups or individuals on behalf of executives.
* Prepare executive responses to routine memos, letters, or correspondence.
* Prepare payments for signature and review.
* Prepare and develop a records management system; maintain and recommend changes to records system when appropriate.
* Interact with customers when appropriate and problem solve. Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention.
* Evaluate policies to ensure they are in compliance with corporate rules and mission.

Requirements:
1. Full Time - 40 hours/week
2. Schedule: 5:00 a.m. to 1:00 p.m. PHT + sometimes needed on weekends.
3. Smart and able to solve problems - We are hiring you for your brain
4. Verbal and Written skills at “Proofreading” Level
5. Able to handle challenging assignments simultaneously
6. Exceptional organization to detail

If you are interested,
1. Call and leave a message about why you would be the best fit for the job.
2. Submit your resume to ---------- with the words “Go Spurs” in orange.
3. Include your Income Requirements in purple.

We will contact you back. Those how do not provide all 3 will be ignored

Hope to hear from you soon.

The Nutriworld Team