Admin Assistant

Job Brief
Perform a wide range of administrative and office support activities for the department to facilitate the efficient operation of the organization.

Job Responsibilities
• General clerical duties including photocopying and mailing
• Maintain electronic and hard copy filing system
• Handle requests for information and data
• Resolve administrative problems and inquiries
• Prepare written responses to routine Inquiries
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Prepare work permits and gate passes
• Open, sort and distribute incoming correspondence
• Maintain office supply inventories
• Coordinate maintenance of office equipment


Job Attributes
• Communication skills - written and verbal
• Planning and organizing
• Prioritizing
• Problem assessment and problem solving
• Information gathering and information monitoring
• Attention to detail and accuracy
• Flexibility
• Adaptability
• Customer service orientation
• Teamwork