HR Assistant

Must have 99 ID Proof
Urgent Position must be able to start ASAP!
Healthcare a Plus!!!!

PH HR ASSISTANT – JOB DESCRIPTION
Position Title: PH HR Assistant
Department: Human Resources
Reports To: Executive Assistant / HR Manager
Location: Philadelphia Office
Status: Full-Time

POSITION SUMMARY
The PH HR Assistant provides essential administrative, onboarding, payroll coordination, compliance, and staffing support for TeamPHCA. This role ensures accurate documentation, smooth onboarding processes, timely communication with internal teams, and full regulatory compliance. The PH HR Assistant interacts daily with staff, payroll specialists, case management, and leadership to maintain efficient HR operations and ensure employee files are current and accurate.

KEY RESPONSIBILITIES
1. Payroll & Financial Administration
Coordinate and communicate regularly with the Payroll Specialist to ensure accurate and timely payroll processing.

Set up direct deposits, verify banking information, and ensure staff are properly entered into payroll systems.

Support payroll tasks related to Staffing Agency Payroll (including temps or contracted DSPs).

Assist with payroll discrepancies, hours verification, and follow-up documentation.

2. Benefits & Insurance Management
Support the administration of benefits enrollment, including medical, dental, vision, and supplemental benefits.

Process and maintain Aflac benefit documentation and employee inquiries.

Maintain accurate benefit records in HR systems and track eligibility periods.

3. Unemployment & Worker’s Compensation
Process and respond to unemployment claims in collaboration with leadership.

Maintain documentation necessary to dispute or support unemployment requests.

Assist in filing and managing worker’s compensation claims, ensuring information is submitted accurately and on time.

Track follow-up actions, return-to-work restrictions, and required documentation.

4. Recruitment & Interview Coordination
Support PH (Philadelphia) interviews, including scheduling, confirming attendance, and preparing candidate materials.

Maintain job posting organization, respond to applicant inquiries, and assist with interview day support.

Ensure that completed interview documentation is filed into the HR system or ---------- .

5. Billing & Verification Support
Assist the billing department with requested HR documentation (verification of start dates, titles, schedules, and credentials).

Complete Verify Comply onboarding requirements for new hires and maintain updated compliance records.

6. Training & Compliance Documentation
Maintain staff training records, ensuring all onboarding and annual compliance requirements meet regulatory standards.

Upload all required training materials and verification documents into ---------- including:

RJP (Realistic Job Preview)

Day 1 Training

Day 2 Training

Ongoing compliance trainings

Upload daily photos into ---------- (compliance, attendance, activities).

Ensure all monthly compliance submissions are uploaded accurately by required deadlines.

7. Monthly Compliance Duties
Support the monthly review and upload of compliance documents on the Compliance Board.

Ensure all employee files reflect completed trainings, background checks, clearances, and annual requirements.

Assist in monthly audits of HR records, personnel files, and field documentation.

8. Administrative & Team Support
Support HR leadership with scheduling, communication, and documentation tasks.

Provide professional correspondence to staff regarding HR requirements, documentation requests, and reminders.

Organize and maintain digital and physical HR files in accordance with regulatory standards.

Maintain confidentiality and professionalism in all interactions.

9. The HR Department oversees the following functions:
Payroll & Employment Administration
Coordination with Payroll Specialist

Payroll Checklist Completion, including:

Verification of hours worked

Review of overtime and shift differentials

Confirmation of approved time-off and call-outs

Ensuring all new hire paperwork is completed before payroll

Reviewing corrections or discrepancies

Set Up & Verification of Direct Deposit

Remaining Sick Leave & PTO Hours for the Year:

Track and update staff balances

Provide employees with quarterly PTO/Sick summaries

Ensure balances reflect approved requests and usage

Claims, Compliance & Risk Management
Unemployment Claim Responses & Documentation

Worker’s Compensation Reporting & Return-to-Work Documentation

Background Checks: State, Federal & Motor Vehicle Reports

Benefits & Payroll Support
Employee Benefits Administration (Medical, Dental, Vision & Aflac)

Staffing Agency Payroll Coordination

Recruitment & Records Management
PH Interviews Scheduling, Coordination & File Documentation

Verify Comply Credentialing for New Hires

Billing Support (Verification of employment, start dates, compliance)

Staff Training Records Management

Staff Training Hour Tracking (Orientation, Annual, Monthly required hours)

Compliance Boards & Documentation
Daily Photos Uploaded to ---------- (compliance tracking)

Upload RJP, Day 1, and Day 2 Training to the Compliance Board

Monthly HR Compliance Reports & File Audits

KEY COMPETENCIES
Confidentiality

Accuracy and attention to detail

Time management

Team collaboration

Problem solving

Compliance-focused mindset

Customer service orientation


Pay is bi-weekly with our current pay period
Benefits

Competitive Monthly Salary
Pay includes health insurance
$100.00 - Quarterly Bonuses (When we reach our goals)
Annual Bonuses - Based on Company Profits
Employee of the month bonus (after 5 months and selection)
Supervisory Support
Paid Time Off (1) day off per month (after 5 months) Must put in a 2-week notice (Cannot Take off on Mondays or Fridays)
Room for advancement to take on leadership positions
Paid Rotating Holiday (Christmas or Thanksgiving) 1 day only
PHCA Pays for your PayPal fees

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Schedule
8am - 5pm Eastern Standard Time (1 hour lunch break) (Monday - Friday)

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Interviews: We may request for an immediate interview via Google Meets

Please arrive on time
Must have camera on
You must be in an environment conducive to work with no children, music, family or pet distractions
Your internet, computer, and microphone, keyboard must all be operable -Must have backup plan internet.

Kindly provide resume, olj profile link, and a screenshot of your internet speed to ----------