Real Estate Appraisal Scheduler (no cold calling) / Executive Assistant (Remote | Full-Time (25 hours/wk)| Long-Term)

Job Title:
Scheduler / Executive Assistant (Remote | Part-Time | Long-Term)

About Us
California Home Appraisals is a residential real estate appraisal business located in California, USA. We provide appraisals for homeowners, attorneys, lenders, and real estate professionals. We value professionalism, reliability, strong communication, and a positive attitude.

We are looking for a long-term team member who will handle scheduling, communication with homeowners/clients, and administrative support to help streamline day-to-day operations.

Position Details
Hours: 5 hours per day (Monday–Friday)
Timezone: Flexible but must overlap with California (PST) business hours
Type: Part-time, long-term position (not temporary)
Compensation: $7-$9/hr DOE, paid bi-weekly or monthly via Remitly or Wise
Additional Benefits: 10 paid personal days per year
Application Deadline: 07/01/2026

Primary Responsibilities:
Scheduling & Coordination:
Call, text and email homeowners, real estate agents, and property contacts to schedule appraisal inspections (no cold calling)
Send confirmation & reminder messages to ensure access is secured (gate codes, lockboxes, tenants, etc.)
Update Outlook Calendar with appointment details
Enter orders into our management system (training provided)
Request necessary documents (purchase contracts, prior appraisal, HOA docs, etc.)
Collect and organize PDFs and files into OneDrive
Track due dates and report progress
Follow up until appointments are confirmed


Operations:
Prepare documents and client communications
Support the CEO with task coordination and timelines
Help track and manage referral relationships
Maintain pipelines, stages, tasks, and notes in NextLevelPro (a GoHighLevel system)

Communication:
Respond to emails using templates we provide

Professionally handle inbound calls through VOIP (training provided)

Update clients on scheduling status and timelines


Data Gathering
Search public records (tax records, lot size, zoning, etc.)

Download MLS sheets (we will train; no MLS login required from you)


Bonus (not required, but helpful)
Experience working for U.S. real estate businesses

Familiarity with tools like Monday.com, ANOW, or other CRM/project management systems
Experience using and learning AI platforms and tools
Tools You Will Use:
Microsoft 365 (OneDrive/Sharepoint and Outlook Calendar)
NextLevelPro CRM (GoHighLevel System)
Microsoft Word and Excel
Slack, Zoom, Trello
Anow (appraisal order tracker)
ChatGPT
Claude

Requirements
We are only looking for the best of the best - Please only apply if you are at least a 9 out of 10 for the following requirements:
? Excellent written and spoken English (you will be on calls, no cold calling)
? Strong organizational skills and attention to detail
? Reliable internet (backup preferred)
? Must be proactive — not someone who waits to be told what to do
? Stable work environment and ability to focus during work hours

What We Provide
Stable, long-term work with a US-based business

Training on all systems, processes, and scripts

A supportive work environment where ideas and improvements are valued

How to Apply
Please send the following to ----------
A short intro video (1-3 minutes):
- introducing yourself
- Why are you the best person for this scheduling/executive assistant role?
- How do you stay organized when managing multiple moving parts?
A current résumé

Type "Scheduler/Executive Assistant" in the subject line so we know you read the entire post

If selected for the next step, we will set up a video interview.
We look forward to finding the right person for our team!

Thank You:)