Accounting & Compliance Operations Specialist

Job Overview

We are looking for an Accounting & Compliance Operations Specialist to help support our growing company with bookkeeping organization, accounting documentation, compliance tracking, regulatory paperwork, legal/admin documentation, and business structuring support.

This role is ideal for someone who is highly organized, detail-oriented, trustworthy, and experienced with accounting, bookkeeping, compliance, and business documentation.

We are not looking for someone to provide licensed legal, tax, or accounting advice unless they are properly qualified. Instead, we are looking for someone who can help organize records, prepare documentation, track requirements, support our internal team, and work with our outside advisors when needed.

Type of Work

-Full-Time or Part-Time, depending on candidate fit and availability

Pay

-Pay will depend on experience, qualifications, and scope of work.

Responsibilities

-Your responsibilities may include:

-Bookkeeping support and financial record organization
-Organizing receipts, invoices, statements, and accounting documents
-Helping prepare financial summaries and reports for accounting review
-Supporting accounts payable and accounts receivable tracking
-Helping reconcile records and identify missing documentation
-Maintaining organized company records and business documents
-Tracking compliance deadlines, renewals, licenses, filings, and required forms
-Assisting with regulatory documentation and paperwork
-Supporting legal/admin documentation under direction from our team and advisors
-Helping organize corporate documents, agreements, entity records, and business structuring files
-Assisting with documentation related to contractors, vendors, employees, and business operations
-Creating checklists, SOPs, and workflows for accounting and compliance processes
-Helping improve internal systems for tracking deadlines, documents, and responsibilities
-Coordinating with internal tea ---------- mbers, outside accountants, attorneys, and advisors when needed
-Supporting other accounting, compliance, documentation, and administrative tasks as needed

Ideal Candidate

We are looking for someone who is:

-Highly organized and detail-oriented
-Trustworthy and comfortable handling confidential information
-Experienced with bookkeeping, accounting support, compliance, or legal/admin documentation
-Comfortable working with financial records and business documents
-Able to follow instructions carefully and accurately
-Proactive about identifying missing documents, deadlines, or process gaps
-Strong in written communication
-Comfortable creating spreadsheets, trackers, checklists, and organized folders
-Able to work independently and provide clear updates
-Professional when coordinating with internal tea ---------- mbers and outside advisors
-Experience That Would Be Helpful

Experience in any of the following is a plus:

-Bookkeeping
-QuickBooks or other accounting software
-Excel or Google Sheets
-Payroll documentation
-Accounts payable and accounts receivable support
-Compliance tracking
-Regulatory documentation
-Legal assistant or paralegal-style documentation support
-Corporate records organization
-Business licensing or entity documentation
-Contractor/vendor documentation
-Construction, solar, roofing, home services, or service business accounting
-Creating SOPs, trackers, and internal admin systems

Tools That May Be Used

Experience with any of the following tools is helpful:

-QuickBooks
-Microsoft Excel
-Google Sheets
-Google Drive
-Gmail
-Payroll or timekeeping systems
-Document management tools
-Project management tools
-Compliance tracking systems

Important Note

This role may involve accounting, compliance, legal/admin, and business structuring support, but we are not asking for unauthorized legal, tax, or accounting advice.

The ideal person will help organize information, prepare documentation, track deadlines, and support communication with our licensed professionals and advisors when needed.

Schedule

-Schedule is flexible depending on experience and fit.

-Pacific Time availability is preferred for communication with our U.S.-based team.

To Apply

Please reply with:

1. Your current availability in Pacific Time
2. Your expected hourly rate
3. A brief summary of your accounting, bookkeeping, compliance, legal documentation, or business structuring experience
4. What tools you have experience with, such as QuickBooks, Excel, Google Sheets, payroll systems, document management tools, or compliance platforms
5. Any examples of systems, trackers, reports, or documentation processes you have helped create or manage
6. A short voice recording explaining why you think you would be a good fit for this role

We are looking for someone reliable, organized, trustworthy, and long-term-minded.