REAL ESTATE OPERATIONS MANAGER

Company: NJ Elite Group LLC
Industry: Real Estate Brokerage & Real Estate Investing
Employment Type: Full-Time

ABOUT US

NJ Elite Group is a rapidly growing real estate brokerage and investment company based in New Jersey.

We support agents, investors, sellers, buyers, landlords, tenants, and real estate professionals across multiple business lines including residential sales, off-market acquisitions, property management, fix-and-flips, and investment consulting.

We are seeking a highly experienced Real Estate Operations Manager who can serve as the operational backbone of our brokerage.

This position requires someone who can wear many hats and thrive in a fast-paced environment.

THIS IS NOT AN ENTRY-LEVEL POSITION.

We are only interested in candidates with prior real estate administration experience.

Candidates who have worked with New Jersey brokerages, MLS systems, transaction management platforms, or real estate operations teams will receive strong preference.

ROLE OVERVIEW

We are looking for a "Swiss Army Knife" operator who can support agents, leadership, administration, compliance, transactions, onboarding, marketing coordination, and business development initiatives.

You will help keep the entire brokerage organized and running efficiently.

PRIMARY RESPONSIBILITIES

MLS & Listing Management

• Create and manage MLS listings
• Upload photos, disclosures, documents, and attachments
• Verify listing accuracy and compliance
• Coordinate listing launches and updates
• Process status changes and listing modifications
• Manage brokerage listing databases

Transaction Coordination Support

• Prepare and organize contracts and addenda
• Assist with offer preparation
• Track deadlines and contingencies
• Coordinate with agents, attorneys, lenders, title companies, and clients
• Maintain transaction records and compliance files
• Ensure complete documentation throughout each transaction

Agent Onboarding & Offboarding

• Coordinate onboarding of new agents
• Prepare paperwork and documentation
• Assist with MLS access and software setup
• Track licensing and compliance requirements
• Manage agent departures and account closures
• Maintain agent records and personnel files

Brokerage Operations

• Manage operational checklists and workflows
• Assist ownership and leadership team
• Coordinate meetings and training sessions
• Create SOPs and operational documentation
• Maintain CRM records and databases
• Support recruiting initiatives
• Track agent performance metrics

Business Development & Administrative Support

• Assist with prospecting and outreach projects
• Support recruiting campaigns
• Coordinate marketing initiatives
• Research vendors and service providers
• Assist with project management and implementation of new systems

REQUIRED EXPERIENCE

DO NOT APPLY IF YOU DO NOT HAVE REAL ESTATE EXPERIENCE.

• Minimum 3+ years of real estate administrative experience
• Experience working for a real estate brokerage
• Experience entering and managing MLS listings
• Experience with contracts and transaction coordination
• Excellent organizational skills
• Strong written and verbal English communication
• Ability to manage multiple priorities simultaneously
• Strong problem-solving skills

HIGHLY PREFERRED

• New Jersey real estate experience
• Experience with Bright MLS
• Experience with Dotloop, SkySlope, ZipForms, TransactionDesk, or similar platforms
• Experience with CRM systems
• Experience supporting multiple agents
• Experience with recruiting and onboarding
• Experience in real estate investing or wholesaling environments

WE ARE LOOKING FOR SOMEONE WHO IS

• Extremely organized
• Detail-oriented
• Resourceful
• Professional
• Tech-savvy
• Self-motivated
• Able to work without constant supervision

APPLICATION INSTRUCTIONS

To be considered, please provide:

A detailed resume
A summary of your real estate operations experience
The brokerages you have worked for
The MLS systems you have used
The transaction management software you have used
A brief explanation of the most complex real estate transaction you have coordinated

Applicants without prior real estate brokerage experience will not be considered.