Real Estate Virtual Assistant (Transaction Coordinator + Admin + Marketing)

We are seeking an experienced Real Estate Virtual Assistant to support a high-performing real estate professional. This role combines Transaction Coordination, Administrative Support, and Marketing responsibilities, making it ideal for someone who thrives in a fast-paced environment and enjoys managing deals from contract to close while supporting business growth.

If you are highly organized, proactive, detail-oriented, and have a strong understanding of real estate transactions, we'd love to hear from you!

Responsibilities

Transaction Coordination

* Draft and manage real estate contracts and related documents
* Coordinate transactions from contract to close
* Monitor deadlines, contingencies, inspections, and closing timelines
* Communicate with clients, agents, lenders, escrow officers, and title companies
* Ensure all transaction files are complete and compliant

Administrative Support

* Manage calendars, appointments, and follow-ups
* Organize client and transaction records
* Maintain CRM accuracy and database management
* Handle email management and daily administrative tasks
* Assist with operational and organizational tasks

Marketing Support

* Assist with social media management and content scheduling
* Support listing marketing campaigns
* Coordinate marketing materials and promotional activities
* Help maintain brand consistency across platforms
* Assist with email marketing and lead nurturing efforts

Qualifications

Minimum 2 years of Real Estate Virtual Assistant experience
Strong Transaction Coordinator experience
Experience drafting and managing real estate contracts
Excellent verbal and written English communication skills
Strong organizational and time-management skills
Ability to work independently and manage multiple priorities
Experience with CRM systems and real estate platforms
Marketing and social media experience is a plus
Willingness to learn and utilize SERHANT systems and tools