Part-Time Real Estate Executive Assistant

**Remote Position
**Part-Time (20–30 Hours per Week)**
**Compensation:** Based on Experience
**Real Estate Investment & Property Management**

## About the Role

We are seeking a highly organized, detail-oriented, and experienced Real Estate Executive Assistant to support a growing real estate investment and property management company.

The ideal candidate will have extensive experience with long-term residential rentals, commercial real estate, lease administration, tenant coordination, property management support, and executive-level organization.

This position will support ownership with property acquisition projects, lease management, tenant communication, property operations, due diligence, document organization, and administrative support.

## Responsibilities

### Property Management Support

* Manage tenant and property records
* Track lease expirations, renewals, and critical deadlines
* Coordinate maintenance requests and vendor communication
* Maintain occupancy and vacancy reports
* Assist with rent tracking and tenant correspondence

### Commercial Real Estate Support

* Organize commercial lease agreements and amendments
* Track tenant improvement projects and lease obligations
* Maintain property financial and operational records
* Assist with acquisition due diligence and document collection
* Coordinate communication with brokers, lenders, attorneys, and vendors

### Acquisition & Investment Support

* Research potential real estate opportunities
* Organize property financials and due diligence documents
* Maintain acquisition tracking spreadsheets
* Assist with underwriting and property analysis support
* Track important deadlines throughout transactions

### Executive Assistant Duties

* Manage calendars and follow-up tasks
* Organize emails and project communications
* Create reports and spreadsheets
* Maintain project trackers and task lists
* Assist with special projects and business operations

### Administrative Organization

* Create and maintain filing systems
* Organize contracts, leases, insurance documents, and property records
* Ensure all records are accurate and easily accessible
* Develop and maintain operational procedures

## Qualifications

### Required

* Excellent written and verbal English communication skills
* Previous experience supporting real estate investors, brokers, developers, or property management companies
* Experience with long-term residential rentals
* Experience with commercial real estate
* Strong organizational skills and attention to detail
* Advanced Microsoft Excel and Google Sheets skills
* Ability to manage multiple projects simultaneously
* Professional and dependable work ethic

### Preferred

* Property management experience
* Commercial leasing experience
* Real estate transaction coordination experience
* Experience reviewing leases and due diligence documents
* Experience working with CRMs and property management software
* Experience with bookkeeping or financial reporting

## Ideal Candidate

We are looking for someone who:

* Loves organization and structure
* Is highly detail-oriented
* Can anticipate needs before being asked
* Follows through on tasks consistently
* Is comfortable managing multiple properties and projects
* Communicates professionally with tenants, vendors, brokers, attorneys, and lenders

## Application Instructions

**Please do not apply if you do not have excellent English communication skills and prior real estate experience.**

To be considered, applicants must submit:

1. Resume
2. Cover Letter
3. A 3-minute video introduction answering:

* Describe your real estate experience
* Describe your experience with long-term rentals
* Describe your experience with commercial real estate
* Tell us about a complex project you managed
* Why would you be successful in this role?

Applications submitted without a video introduction will not be considered.

We are seeking a long-term tea ---------- mber who can help support and organize a growing real estate portfolio and acquisition pipeline.