Executive Assistant to Founder (AI-Savvy, Highly Proactive)

About Us

We are a fast-growing investment and media business working with some of the world's leading investors, allocators, and executives. We move quickly, value ownership, and are constantly looking for ways to improve systems and efficiency.

We are looking for an exceptional Executive Assistant who thinks like an operator, not just an assistant.

Who We're Looking For

This role is for someone who is naturally proactive, resourceful, and highly organized. We are not looking for someone who simply waits for instructions. We want someone who can anticipate needs, identify problems before they arise, and continuously improve how work gets done.

You should be comfortable using AI tools such as ChatGPT, Claude, Perplexity, Notion AI, and other productivity software to work faster and smarter.

Responsibilities
- Manage executive calendars and scheduling
- Coordinate meetings with investors, executives, and podcast guests
- Handle email management and follow-ups
- Track projects and ensure deadlines are met
- Build and improve internal processes and SOPs
- Conduct online research and prepare briefing materials
- Coordinate travel arrangements and logistics
- Manage CRM and contact databases
- Work with tea ---------- mbers to ensure projects move forward efficiently
- Use AI tools to automate repetitive tasks and improve productivity
- Identify bottlenecks and propose solutions without being asked

Requirements
- Excellent written and verbal English
- Strong organizational and project management skills
- High attention to detail
- Strong judgment and common sense
- Ability to work independently with minimal supervision
- Comfortable learning new software and systems quickly
- Experience using AI tools in a professional setting
- Executive Assistant, Operations, Project Management, or similar experience preferred

What Success Looks Like

- Solves problems before they become problems
- Follows through without needing reminders
- Thinks several steps ahead
- Takes ownership of outcomes, not just tasks
- Constantly looks for ways to improve efficiency
- Uses AI to multiply their productivity
- Application Instructions

Please answer the following questions:

1.How do you manage executive's travel and logistics?
2. What AI tools do you use regularly, and how do you use them in your work?
3. Describe a process you improved or automated.
4. What is the most complex project you have coordinated?
5. Why do you think you would excel in this role?
6. How often do you follow up or when do you follow up?

Please also include the word "Ownership" in the first line of your application so we know you have read the entire job description.

In addition, please submit:

1. Your most recent resume/CV (PDF format preferred)
2. A brief cover letter introducing yourself and explaining why you are interested in this role
3. Any examples of SOPs, project trackers, dashboards, AI workflows, or systems you have built (optional but highly encouraged)
4. Availability

Applications submitted without a resume will not be considered.