Recruitment & Scheduling Coordinator (Home Care & Home Health)

Job Title: Recruitment & Scheduling Coordinator (Home Care & Home Health)
Schedule: Monday – Friday, 9:00 AM to 5:00 PM PDT 


Responsibilities
Recruitment Coordination
-Support hiring efforts for both home care and home health professionals, including:
-Home Care Staff
-Caregivers
-Home Care Aides
-Home Health Aides (HHAs)
-Certified Nursing Assistants (CNAs)
-Companions
-Personal Care Attendants
-Live-in, hourly, and shift-based caregivers

Home Health Professionals
-Registered Nurses (RNs)
-Licensed Vocational Nurses (LVNs) / Licensed Practical Nurses (LPNs)
-Physical Therapists (PTs)
-Occupational Therapists (OTs)
-Speech Therapists (STs)
-Medical Social Workers (MSWs)
-Clinical Supervisors and Field Clinicians

Key Responsibilities
-Post and manage job advertisements across multiple recruiting platforms.
-Source and screen qualified healthcare candidates.
-Conduct initial outreach via phone, video, email, and text.
-Review resumes, certifications, licensure, experience, and availability.
-Coordinate interviews with hiring managers and agency leadership.
-Maintain candidate pipelines and recruitment trackers.
-Support reference checks, document collection, and onboarding processes.
-Track licenses, certifications, background checks, CPR/BLS requirements, insurance documentation, and other credentials.
-Build and maintain a strong pipeline of caregivers and clinicians for current and future staffing needs.
-Ensure timely communication to reduce applicant drop-off and improve hiring outcomes.

Scheduling & Workforce Coordination
-Assist with scheduling and workforce management across both home care and home health operations.

Home Care Scheduling
-Match caregivers with clients based on skills, availability, location, care needs, language, and preferences.
-Coordinate shift offers, replacements, call-offs, and schedule changes.
-Monitor open shifts and help secure urgent coverage.
-Track caregiver availability and staffing needs.
-Help minimize overtime, scheduling gaps, and missed shifts.
-Maintain accurate scheduling records and updates.

Home Health Scheduling
-Coordinate visits for RNs, PTs, OTs, STs, MSWs, and HHAs.
-Assist with scheduling SOC, ROC, recertification, evaluation, routine, discharge, and follow-up visits.
-Coordinate clinicians based on discipline, territory, visit frequency, and patient needs.
-Communicate schedule updates and visit assignments to field staff.
-Support follow-up on missed visits, reschedules, and scheduling conflicts.
-Collaborate with intake, clinical, administrative, and field teams to ensure timely patient care and compliance.


Previous experience in:
-Home Care Agency
-Home Health Agency
-Healthcare Staffing
-Healthcare Recruitment
-Medical Scheduling or Workforce Coordination

-Experience recruiting caregivers and/or licensed healthcare professionals.
-Scheduling experience within a healthcare, home care, home health, or staffing environment.
-Experience using WellSky in a home care or home health setting.
-Strong understanding of caregiver staffing, client matching, shift coverage, and field staff coordination.
-Familiarity with home health scheduling concepts, including visit frequencies, territories, and discipline-specific scheduling.
-Excellent written and verbal English communication skills.
-Strong organizational, multitasking, and follow-up abilities.
-High attention to detail and accurate data entry skills.
-Ability to work independently in a remote environment.
-Understanding of HIPAA regulations and patient confidentiality requirements.

Preferred Experience & Tools
-Experience with any of the following is highly valued:
-Healthcare Platforms
-WellSky Personal Care
-WellSky Home Health
-ClearCare
-AxisCare
-AlayaCare
-KanTime
-Axxess
-HHAeXchange
-MatrixCare
-Homecare Homebase


How to Apply?
-Send me a google drive link with a pdf/word copy of your resume.
Recruitment & Productivity Tools
Indeed
ZipRecruiter
LinkedIn
Applicant Tracking Systems (ATS)
CRM platforms
Google Workspace
Microsoft Office
Slack
Microsoft Teams
Zoom
RingCentral
Calendly
AI tools such as ChatGPT and similar productivity platforms