Full-Time Sales & Marketing Operations Coordinator

Full-Time Sales & Marketing Operations Coordinator

Remote Role — Philippines-Based

About Inskribo

Inskribo is a Canadian branded merchandise company that helps businesses create smarter, more useful, and more memorable branded products.

We work with companies on branded merchandise, employee gifts, event merchandise, online stores, fulfillment, shipping, and custom marketing campaigns.

We are growing and looking for a full-time Sales & Marketing Operations Coordinator to help keep our sales, client follow-up, quoting, order handoff, CRM, and marketing execution organized and moving.

This is not a basic VA role. We are looking for someone smart, organized, proactive, and comfortable using technology, AI tools, and marketing systems.

You will work directly with the owner of the company.

Role Overview

The main purpose of this role is to help keep Inskribo’s sales and client service machine running smoothly.

You will help prepare quotes, research product ideas, follow up with clients, organize CRM activity, reactivate past clients, assist with order handoff, and support simple marketing tasks such as blog posts, LinkedIn posts, email campaigns, and automation.

The owner will focus on prospecting, strategy, and larger client relationships. Your job is to help make sure opportunities, quotes, clients, and follow-ups do not fall through the cracks.

Main Responsibilities

Sales Support & Quoting

* Help gather client project details including quantity, budget, timeline, artwork, shipping details, and event dates.
* Research branded merchandise product options based on client needs.
* Request pricing and information from suppliers.
* Organize product options, images, pricing, timelines, and notes.
* Help prepare quote summaries and client presentations.
* Follow up with clients on open quotes.
* Track opportunities and next steps in the CRM.

Client Follow-Up & Account Management

* Follow up with past clients and inactive accounts.
* Send friendly check-in emails to existing clients.
* Help identify reorder opportunities and new project opportunities.
* Keep client notes and follow-up dates organized.
* Help make sure clients feel supported and responded to quickly.

Order & Production Handoff

* Once a client approves an order, help collect all required details.
* Organize artwork, quantities, shipping addresses, deadlines, and supplier information.
* Help enter or prepare orders for production.
* Communicate with suppliers and internal tea ---------- mbers.
* Track proof approvals, production timelines, ship dates, and delivery deadlines.
* Help prevent missed details and last-minute surprises.

CRM, Systems & Admin

* Keep CRM records updated and organized.
* Track quotes, follow-ups, client notes, and opportunities.
* Help build simple repeatable processes.
* Help document workflows and standard operating procedures.
* Use tools like HubSpot, Google Workspace, Canva, ChatGPT, Claude, and other business platforms.

Marketing Support

* Help turn rough ideas into blog post drafts, LinkedIn posts, email newsletters, and simple marketing content.
* Help schedule or organize social media posts.
* Assist with email marketing campaigns.
* Help support landing pages, simple funnels, or automation workflows.
* Use AI tools to help speed up content creation and marketing execution.

Required Skills

* Excellent written English.
* Strong attention to detail.
* Very organized and reliable.
* Comfortable communicating by email with clients, suppliers, and tea ---------- mbers.
* Experience with CRM systems such as HubSpot, Zoho, Pipedrive, or similar.
* Comfortable using ChatGPT, Claude, or other AI tools.
* Comfortable using Canva, Google Docs, Google Sheets, and Gmail.
* Able to follow instructions but also think ahead.
* Good at managing multiple small tasks without losing track.
* Willing to learn about branded merchandise, promotional products, apparel, print, and corporate gifting.

Nice-to-Have Experience

* Promotional products, branded merchandise, apparel, print, ecommerce, marketing agency, or sales support experience.
* Experience with HubSpot.
* Experience with ClickFunnels or landing page tools.
* Experience with email marketing.
* Experience writing social media posts, blog posts, or newsletters.
* Experience working with North American clients.
* Experience supporting a business owner, sales team, or marketing team.

Who This Role Is Perfect For

This role is perfect for someone who is:

* Organized
* Fast-moving
* Detail-oriented
* Curious
* Tech-savvy
* Proactive
* Positive
* Good with follow-up
* Comfortable asking questions
* Comfortable learning new tools
* Interested in sales, marketing, and client service

We do not need someone who waits to be told every tiny step. We need someone who can learn the business, stay organized, and help keep things moving.

What Success Looks Like

After 90 days, success means:

* Quotes are organized and followed up quickly.
* Client requests are not sitting unanswered.
* CRM notes and next steps are clean and updated.
* Past clients are being contacted consistently.
* Approved orders are handed off clearly to production.
* Marketing content and email campaigns are moving each week.
* The owner has more time to focus on high-value sales, strategy, and client relationships.

Tools We Use or May Use

* HubSpot
* Google Workspace
* Gmail
* Canva
* ChatGPT
* Claude
* ClickFunnels
* LinkedIn
* Supplier websites and product databases
* Project management tools

You do not need to be an expert in every tool, but you must be comfortable learning new systems quickly.

Schedule

Full-time remote role.

Preferred schedule: Monday to Friday.

Some overlap with Eastern Time is required because we work with Canadian and U.S. clients.

Exact hours can be discussed.

After 90 days, compensation may increase based on performance, reliability, communication, and quality of work.

Performance bonuses may also be available for helping reactivate clients, support new orders, and improve sales follow-up.

How to Apply

Please apply with the subject line:

I can help Inskribo grow

In your application, please answer these questions:

1. What experience do you have with sales support, client follow-up, CRM, or marketing coordination?
2. What tools have you used before? For example: HubSpot, Canva, ChatGPT, Claude, ClickFunnels, Google Workspace, or similar.
3. Have you ever worked with North American clients or companies? If yes, please describe your experience.
4. Write a short friendly follow-up email to a client who asked for a quote but has not replied in 7 days.
5. Tell us why you would be a great fit for this role.

Applications that do not answer these questions will not be considered.