Executive Administrative Assistant | Operations & Calendar Management

Hi, I'm David Thompson. I'm the founder of a growing coaching, consulting, and marketing company, and I'm looking for an exceptional Administrative Assistant who can help me stay organized, manage priorities, and keep operations running smoothly.

This is not an entry-level virtual assistant position.

I'm looking for someone who is highly organized, proactive, detail-oriented, and capable of managing multiple moving pieces without constant supervision.

As our company grows, this role will become one of the most important support positions in the organization.

What You'll Be Doing
You will work directly with me and our leadership team to help manage day-to-day operations and administrative responsibilities.

Your responsibilities will include:
- Managing and organizing calendars
- Scheduling appointments and meetings
- Sending reminders and follow-up communications
- Coordinating client onboarding activities
- Tracking contracts, payments, and client status updates
- Managing internal task lists and project follow-ups
- Assisting with coaching and client operations
- Updating spreadsheets and databases
- Maintaining accurate records and documentation
- Helping ensure nothing falls through the cracks

This role requires someone who enjoys bringing order to busy environments and helping leaders stay focused on high-value activities.

Who I'm Looking For

You may be a great fit if:
- You are extremely organized
- You pay close attention to details
- You communicate professionally in English
- You enjoy planning, scheduling, and coordination
- You are proactive and take initiative
- You can manage multiple priorities simultaneously
- You are dependable and follow through on commitments
- You enjoy solving problems and finding solutions

Required Skills
- Calendar management
- Email management
- Task management
- Strong written English
- Microsoft Office or Google Workspace
- Spreadsheet experience
- Excellent organization skills

Preferred Experience
- Executive Assistant experience
- Administrative Assistant experience
- Project Coordination experience
- CRM experience
- GoHighLevel experience
- Client onboarding experience
- Remote team support experience


What Success Looks Like

Within your first 90 days, I want you to:
- Maintain an organized and accurate calendar
- Ensure appointments and follow-ups happen consistently
- Help improve operational efficiency
- Create reliable systems and processes
- Become a trusted right-hand support person
- Growth Opportunity

I believe in promoting great people from within.

As we continue to expand, there will be opportunities for increased responsibility, leadership, operations management, and long-term career growth.

I am looking for someone who wants to build a career, not simply complete tasks.

How to Apply

Please submit:
- Your resume
- A 2-3 minute introduction video
- A summary of your administrative experience
- The tools and software you have used professionally
- Why you believe you would excel in this role

Important
At the beginning of your application, include the phrase:
"Organization creates freedom."
This helps me know you pay attention to details.

Final Question

If my calendar suddenly became overbooked with coaching calls, sales calls, client meetings, and internal tea ---------- etings, walk me through exactly how you would organize and prioritize everything.

I look forward to meeting you.