Email Outreach & Lead Management Specialist (Instantly.ai) | 100% Remote

Email Outreach & Lead Management Specialist (Instantly.ai)
Full-time • Remote • US Eastern Time Zone • Corp-to-corp or e-payment

About Us
We're an established IT solutions provider with over a decade in business — a small, focused team that moves fast and values ownership. We're looking for a detail-oriented email outreach specialist who lives inside Instantly.ai and can keep our lead pipeline clean, active, and converting.

The Role
You'll be the dedicated owner of our Instantly.ai environment — managing outbound email campaigns from setup to execution, monitoring deliverability, and handling incoming leads and replies as they come in. This is a hands-on, execution-focused role where staying on top of your inbox and dashboards every day is the job.

KEY RESPONSIBILITIES:

CAMPAIGN MANAGEMENT-
Build, launch, and manage outbound email sequences in Instantly.ai
Write and refine email copy for cold outreach campaigns
Set up and maintain sending accounts, warmup settings, and domain health
Monitor deliverability metrics and resolve issues proactively (bounce rates, spam flags, sender reputation)
Run A/B tests on subject lines, copy, and sending schedules to improve open and reply rates

LEAD & INBOX MANAGEMENT-
Monitor and respond to incoming replies and leads generated through Instantly.ai daily
Qualify and route inbound leads to the appropriate tea ---------- mber promptly
Keep lead lists clean, updated, and correctly segmented
Track campaign performance and maintain accurate records of outreach activity
Flag patterns, opportunities, or issues to leadership regularly

REQUIRED SKILLS & EXPERIENCE-
1–3 years of hands-on experience with cold email outreach or lead generation
Demonstrated proficiency with Instantly.ai — campaign setup, inbox management, analytics
Understanding of email deliverability: DNS records (SPF, DKIM, DMARC), domain warmup, sender reputation
Ability to write clear, concise cold outreach copy
Strong attention to detail and consistency — this role requires daily monitoring without reminders
Fluent written and verbal English

NON-NEGOTIABLE REQUIREMENTS- (Candidates who do not meet all of the following will not advance in the process.)
1. Proven, hands-on Instantly.ai experience (must be able to demonstrate in interview)
2. 1+ years of cold email or outbound lead generation experience
3. Dedicated, quiet home office suitable for professional video calls
4. Reliable workstation and high-speed internet
5. Full availability during US Eastern time zone hours
6. Fluent English communication

NICE TO HAVE-
Experience running outreach campaigns for IT, SaaS, or managed services companies
Familiarity with B2B lead generation and sales pipeline concepts
Experience managing multiple sending domains simultaneously
Basic understanding of CRM workflows

WHAT WE OFFER-
Compensation: Competitive pay
Autonomy: Own the outreach function with minimal micromanagement
Growth: Opportunity to expand into broader marketing and lead generation strategy
Culture: Small, collaborative team where your work directly drives business results
Tools: Focused, streamlined tech stack without bloated processes

INTERVIEW PROCESS-
A single direct interview with the CTO. We move quickly for qualified candidates. Be prepared to walk through your Instantly.ai experience and show examples of campaigns you've managed.

HOW TO APPLY- Submit your resume and a short cover letter that addresses:
1. Your hands-on experience with Instantly.ai — specifically what you've built and managed
2. A campaign example: what you sent, who you targeted, and what results you achieved
3. How you handle daily inbox and lead monitoring — your routine and approach
4. Your current workspace and equipment setup
5. Your availability for US Eastern time zone hours

We are an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, national origin, age, disability, or veteran status.