VA: Administrative and Systems Support Coordinator

Virtual Assistant, Administrative and Systems Support Coordinator

Location: Remote / Offshore
Job Type: Full-time (40 hours)
Salary: $1,000-$1,200/month (USD)
Leave: 26 Paid Days Off Annually
Availability: 8am-5pm US/Central Time

Foxstone Recruiting is a legal search firm focused on the placement of attorneys at top U.S. law firms and companies.
We’re currently seeking a Virtual Assistant, Administrative and Systems Support Coordinator to join us in a key support role. This position will provide administrative support, maintain company records, and serve as the first point of contact for routine operational and technology-related questions. We are interested in establishing a long-term working relationship, as you will play a pivotal role in our growing agency.

This role plays a critical part in supporting a fast-paced, fully remote recruiting team by ensuring information is accurate, processes are followed, and tea ---------- mbers receive timely support.

The ideal candidate is proactive, resourceful, comfortable learning new technology, and capable of managing multiple priorities simultaneously while maintaining a high level of accuracy and professionalism.

Responsibilities:

Administrative Support
o Coordinate scheduling, calendar logistics, and administrative follow-up communications
o Prepare, organize, and maintain documents and expense records
o Support onboarding logistics, company meetings, events, and special projects

Database & Record Management
o Create and maintain candidate, client, and job records across company systems
o Review notes and documentation to ensure records are complete, accurate, and up to date
o Upload, organize, and clean up supporting documents while preserving data integrity

Team & Systems Support
o Serve as first point of contact for routine system questions and workflow support
o Troubleshoot basic issues using available documentation and escalate complex ones as needed
o Coordinate with software support teams when necessary

Onboarding & Training Support
o Schedule onboarding meetings and distribute training materials and resources
o Support ongoing training initiatives and resource management

Website & Content Support
o Post approved content to company websites and social media platforms
o Update company information, assist with content formatting and publishing, and support basic graphic and document creation projects

Professional Requirements:
• Experience supporting recruiting, staffing, consulting, or professional services
• Experience in a fully remote environment supporting U.S.-based teams
• Strong written, grammar, and verbal English communication skills
• Strong organizational, time-management, and prioritization skills
• Ability to troubleshoot technology issues and quickly learn new systems
• Strong attention to detail, with a sense of pride and ownership in your work
• Highly organized and self-managed—you don’t wait to be told twice and communicate clearly.
• A growth-oriented mindset—you’re coachable, curious, and always looking to level up.

Computer Skills:
• Preferred experience with LinkedIn Sales Navigator and/or Recruiter
• Proficiency with ATS, CRM, Google Workspace, and Microsoft 365
• Preferred experience with Crelate, ---------- , Google Classroom, and/or Firm Prospects

Schedule & Availability:

This is a full-time position. The selected candidate must maintain a schedule that is within Foxstone Recruiting's core business hours, remain actively available during assigned hours, monitor Slack and other communication channels, and communicate planned absences in advance. Consistent availability is considered an essential function of this role.

Why Join Foxstone Recruiting?

Foxstone Recruiting is a growing, fully remote legal recruiting firm focused on delivering exceptional service to candidates, clients, and law firms nationwide.

At Foxstone, we hold our internal hiring to the same standard as our client work. We're looking for driven individuals who bring an entrepreneurial mindset, a commitment to quality, and the motivation to make a real impact.


To Apply: Submit Resume/CV and an image of the Dallas, TX skyline with your application. Attention to detail is critical in this role, and applications will be reviewed for completeness and ability to follow instructions.