Finance & Bookkeeping Coordinator

Finance & Bookkeeping Coordinator (Operations-Focused)

We are looking for a highly organised, detail-oriented Finance & Bookkeeping Coordinator to support our growing business and work closely with our external accountants. This role is focused on keeping financial records accurate, complete and organised so that management accounts and P&Ls are reliable and decision-useful. The business mainly sells on amazon but also on other third party websites.

You will not be responsible for tax filing or final accounting preparation, but you will own the quality, organisation and completeness of financial information and ensure smooth coordination with our accountants.

Key Responsibilities

* Upload, organise and maintain all financial documents including invoices, receipts and supporting files
* Maintain a clean, organised and easy-to-retrieve digital filing system
* Chase missing invoices, receipts and financial documents from suppliers, staff and relevant stakeholders
* Ensure financial records are complete, accurate and submitted on time to external accountants
* Liaise with our accountant, AVASK, and proactively follow up on queries, requests and outstanding items
* Prepare and organise monthly financial information for accountant review and P&L preparation
* Review draft P&Ls for obvious discrepancies, unusual spending or missing information and escalate concerns
* Maintain monthly inventory schedules and ensure stock records are organised and updated
* Set up salary payments and approved supplier payments using Wise
* Maintain payment schedules, reminders and finance deadlines in the company calendar
* Track upcoming payments, renewals and key finance-related deadlines
* Support accounts payable and receivable tracking where required
* Ensure financial records remain organised, audit-ready and easy to retrieve at any time
* Proactively identify missing information, inconsistencies or process issues that could impact financial accuracy

What Success Looks Like

* Financial documents are complete, organised and easy to retrieve
* Missing invoices and receipts are followed up promptly
* Monthly financial information is prepared and shared with accountants on time
* Accountant queries are resolved quickly with minimal back-and-forth
* Inventory schedules are updated monthly
* Salary and payment setups are completed accurately and on time
* Finance reminders and deadlines are proactively managed
* Clean, reliable inputs that support accurate P&Ls and strong financial visibility

Requirements

* Strong organisation and attention to detail
* Experience in bookkeeping, finance administration, accounts coordination or similar role
* Comfortable working with spreadsheets and digital filing systems
* Strong follow-up and communication skills
* Able to manage deadlines and prioritise effectively
* Experience working with external accountants is preferred
* Familiarity with Wise, bookkeeping systems or accounting software is a plus

Ideal Candidate

You are highly organised, proactive and detail-oriented. You enjoy keeping systems clean, following up on missing information and making sure nothing falls through the cracks. You take ownership, communicate clearly and help create accurate, reliable financial records that support business growth.

Please do share if you have done a similar roles for an amazon/ecommerce brand and if you have experience with reimbursements.