QuickBooks Online Bookkeeper + Executive Administrative Assistant

**Job Title:** Executive Administrative Assistant & QuickBooks Coordinator

**Company:**
Southern Sourcing Supply is a growing international sourcing, product development, and distribution company that helps businesses bring products to market through global manufacturing and supply chain solutions. We work with suppliers and manufacturers across Asia, Mexico, and the United States, serving customers in a variety of industries.

Our company is also the creator of Coinzee®, a trademarked and design-patented product, giving tea ---------- mbers the opportunity to support not only sourcing and distribution projects but also the growth of proprietary brands and innovative products.

As part of our team, you'll work directly with company leadership, interact with international suppliers and customers, and contribute to exciting projects that span product development, e-commerce, manufacturing, and sales. We are a fast-growing entrepreneurial company where initiative, creativity, and a willingness to learn are highly valued.

**Location:** Remote

**Position Summary**

Southern Sourcing Supply is seeking a highly organized and detail-oriented Executive Administrative Assistant & QuickBooks Coordinator to support daily business operations, bookkeeping, payroll administration, invoicing, and executive support functions. This position works directly with company leadership and plays a critical role in maintaining accurate financial records and ensuring smooth administrative operations.

**Key Responsibilities**

* Manage QuickBooks Online bookkeeping and financial records.
* Create, send, and track customer invoices.
* Monitor Accounts Receivable and Accounts Payable.
* Assist with payroll processing and employee timekeeping records.
* Perform account reconciliations and maintain organized financial documentation.
* Generate reports and provide administrative support to company leadership.
* Manage calendars, reminders, follow-ups, and operational tasks.
* Communicate professionally with customers, suppliers, and internal tea ---------- mbers.
* Maintain spreadsheets, databases, and company records.
* Assist with logistics tracking, order management, and project coordination.

**Qualifications**

* Minimum **2 years of QuickBooks Online experience**.
* Strong understanding of bookkeeping principles and financial recordkeeping.
* Excellent written and verbal English communication skills.
* Proficiency with Microsoft Office 365, including Excel, Outlook, and Teams.
* Strong organizational skills and attention to detail.
* Ability to work independently and meet deadlines.
* Experience supporting U.S.-based businesses preferred.

**Schedule Requirements**

* Must be available during U.S. Central Time business hours.
* Typical schedule may range from **7:00 AM – 5:00 PM Central Time**.
* Some Saturday work may be required based on business needs.

**Preferred Experience**

* Payroll processing.
* Accounts payable and accounts receivable management.
* Customer service and executive administrative support.
* Experience working with import, sourcing, logistics, or distribution companies.

**Compensation**

Compensation is based on experience, qualifications, and demonstrated QuickBooks Online proficiency.

Southern Sourcing Supply is seeking a dependable, long-term tea ---------- mber who is committed to supporting the continued growth and success of the company.