Keller Williams Transaction Coordinator – Full-Time, Long-Term VA

The Tricoli Team, a high-performing U.S. real estate team, is looking for an experienced Keller Williams Transaction Coordinator based in the Philippines.

We need someone who understands real estate transactions, pays close attention to details, communicates clearly, and can manage many files and deadlines. This is a full-time, long-term position for someone who wants to grow with one team.

Important Work Commitment

This position requires your full attention and commitment.

Full-time work during U.S. Eastern Time hours
You must not work for other clients during your scheduled shift
You must be comfortable using a time-tracking system
You must have a quiet and professional workspace
You must have reliable internet, a working computer, and backup plans for power or internet problems
You must be looking for stable, long-term employment

Please do not apply if you are currently working a full-time shift for another client.

What We Are Looking For

The ideal candidate has experience working as a Transaction Coordinator for a Keller Williams team or office.

Preferred qualifications:

Experience with Keller Williams real estate transactions
Knowledge of the real estate contract-to-closing process
Experience reviewing contracts, addendums, disclosures, and transaction documents
Strong knowledge of important dates, deadlines, and compliance requirements
Experience communicating with agents, clients, lenders, title companies, attorneys, inspectors, and other parties
Experience using Keller Williams systems and transaction management platforms
Experience with Florida real estate transactions is strongly preferred
Strong written and spoken English
Excellent organization and time-management skills
Ability to handle many active and pending transactions
Ability to work independently and solve problems
High attention to detail and accuracy
Positive attitude and willingness to learn
Honest, dependable, and professional

Main Responsibilities:
Manage real estate transactions from contract to closing
Review contracts and documents for missing information or signatures
Create and maintain complete transaction files
Track all important dates, deadlines, and contract requirements
Send reminders and follow up with agents and all parties
Coordinate inspections, appraisals, financing, title work, walkthroughs, and closings
Communicate with buyers, sellers, agents, lenders, title companies, and other partners
Request and organize required documents
Update transaction information in the team’s systems
Make sure files meet Keller Williams compliance requirements
Provide regular updates about each transaction
Identify possible problems early and help keep the transaction moving
Complete tasks accurately and on time
Protect all private client and company information

Why Join the Tricoli Team?
Stable, full-time work
Long-term career opportunity
13th-month pay
Paid leave
Performance-based bonuses
Opportunities for growth and leadership
Supportive and professional team environment
Clear systems, training, and expectations
Opportunity to work with a successful and growing U.S. real estate team

We are not looking for someone who only wants a temporary job. We want a dependable tea ---------- mber who will stay, grow, and build a long-term career with us.

Video Introduction Instructions

Please send a short video that includes:

Your name and a short introduction about yourself
Your Keller Williams Transaction Coordinator experience
The number of transactions you have managed at one time
The real estate systems and software you have used
Your experience with U.S. or Florida real estate transactions
Why you believe you are the best fit for this position
Why you are looking for a long-term job
Confirmation that you can work full-time during Eastern Time hours
Confirmation that you will not work for other clients during your shift
A short tour of your workspace and equipment
Your backup plan for power, internet, and computer problems
Important Requirement

Before an interview is scheduled, applicants must provide at least one of the following:
Previous supervisor or manager reference
Recommendation letter
Certificate of Employment
Proof of previous Keller Williams or real estate transaction experience

References may be contacted as part of the hiring process.

How to Apply


Email ---------- with the following:

Updated resume
Professional references with contact information
Short video introduction
List of real estate systems and software you have used
PDF copy of your DISC personality test result from ---------- /free-disc-test
Recommendation letter or Certificate of Employment, when available


Email Subject: Keller Williams Transaction Coordinator – Tricoli Team

Only complete applications will be reviewed.