Legal Administrative Assistant | Full Time | 13month Bonus + Yearly Raises

About Our Company:
The Growth Consultant is a leading business consulting company that helps entrepreneurs streamline operations, strengthen internal systems, and reduce daily workload so they can focus on growth and scaling. We support fast-paced, client-driven businesses by building efficient workflows and providing reliable operational support. As we continue to grow, we are expanding our back-office team to ensure attorneys and staff stay organized, efficient, and supported in delivering high-quality client service.

Job Summary:
We are seeking a proactive and detail-oriented Legal Administrative Assistant to provide back-office support and ensure smooth day-to-day operations. This role involves handling client communications, managing emails and calls, coordinating leads, scheduling appointments, preparing legal documents, and maintaining accurate records.

The ideal candidate is professional, highly organized, and dependable, with the ability to manage sensitive information with discretion. You will play a key role in supporting attorneys and staff by keeping operations efficient and ensuring a positive client experience from intake to case resolution.

Key Responsibilities:
Legal Document Preparation & Filing
•Prepare, format, proofread, and file legal documents including pleadings, briefs, motions, contracts, subpoenas, and correspondence
•Handle e-filing with state and federal courts, ensuring compliance with jurisdiction-specific rules and formatting requirements
•Draft routine correspondence, memos, and reports; transcribe dictation and meeting notes as needed
•Organize and maintain physical and electronic case files, ensuring documents are accurate, complete, and readily retrievable

Calendar & Deadline Management
•Manage and maintain attorney calendars including court appearances, depositions, client meetings, and filing deadlines
•Proactively track and flag statute-of-limitations dates and critical deadlines to keep cases on track
•Schedule appointments and coordinate logistics and travel arrangements for attorneys as needed

Client Communication & Intake Support
•Handle inbound and outbound phone calls professionally and courteously
•Manage and respond to emails, including follow-ups and client inquiries, in a timely manner
•Coordinate and track leads to support business development efforts
•Assist with client intake and ensure all required information is complete and properly recorded
•Coordinate communication between attorneys, clients, opposing counsel, courts, and third parties with professionalism and discretion
•Provide timely updates to clients and internal tea ---------- mbers throughout the process

CRM & Records Management
•Maintain accurate and up-to-date client records in CRM systems
•Organize and manage digital files and documentation to ensure easy access and proper storage
•Conduct basic legal research and gather supporting documentation as directed by attorneys
•Ensure confidentiality of all client, case, and firm information in accordance with attorney-client privilege and ethical obligations

Administrative & Billing Support
•Provide general administrative support to attorneys and staff to keep daily operations running efficiently
•Manage billing support including tracking billable hours, preparing invoices, and processing expense reports
•Maintain organized records and documentation systems for easy retrieval
•Support day-to-day operations to ensure consistent workflow efficiency across the team

Requirements:
•1-3 years of experience in administrative support, legal assistance, or a related role
•Prior experience in a law firm or legal environment is preferred
•Excellent written and verbal English communication skills
•Strong organizational skills and attention to detail
•Ability to handle confidential information with professionalism and discretion
•Proficiency in Microsoft Office, Google Workspace, and CRM systems
•Strong multitasking and time-management abilities
•Professional demeanor and client-focused mindset
•Reliable internet connection and a dedicated home office setup

Availability Requirements (Primary Hiring Focus):
•Must be fully available to work full-time during U.S. business hours
•Not suitable for candidates with ongoing full-time commitments or multiple jobs
•Requires consistent attendance, reliability, and responsiveness
•Ability to prioritize work responsibilities without distractions

We Offer:
•Fully remote position
•13th-month pay
•Annual salary increases
•Supportive and collaborative work environment
•Opportunities for long-term growth within the company