Document Management Specialist – Home Health Staffing Agency

We are a growing home health staffing agency looking for a highly detail-oriented, patient, and meticulous Document Management Specialist to assist with our documentation, billing support, and agency submission process.

This role is ideal for someone who is extremely organized, comfortable working with multiple documents, and able to carefully review paperwork for accuracy before submission. The right candidate must be proficient with Adobe Acrobat and comfortable combining, organizing, renaming, and submitting PDF files.

Responsibilities

The Document Management Specialist will be responsible for managing documentation packages for completed home health visits. Responsibilities include:

-Downloading completed clinical documents from the EMR system
-Reviewing documents carefully for accuracy and completeness
-Checking therapist timesheets and confirming that the visit information matches the documentation
-Identifying missing, incomplete, or incorrect information and following up as needed
-Requesting invoices from the appropriate person
-Combining all required documents into one organized PDF package
-Ensuring the final PDF package includes all required documentation in the proper order
-Submitting the completed package to the home health agency for payment
-Maintaining accurate records of submitted packages, pending items, and follow-ups
-Communicating clearly with therapists, agencies, and internal tea ---------- mbers when documentation issues arise

Requirements

The ideal candidate must be:

-Extremely detail-oriented
-Patient, careful, and meticulous
-Highly organized and able to manage multiple files at once
-Proficient in Adobe Acrobat, including combining PDFs, organizing pages, renaming files, and creating clean PDF packets
-Comfortable downloading and managing documents from EMR systems
-Able to compare documentation against timesheets and identify discrepancies
-Reliable and able to follow a step-by-step process consistently
-Comfortable communicating professionally by email or messaging
-Able to work independently and meet deadlines
-Familiarity with home health, healthcare documentation, billing, or staffing is a plus
-Strong PDF management skills using Adobe Acrobat
Prior virtual assistant or administrative healthcare experience

Key Qualities We Are Looking For

This position requires someone who does not rush through details. We need someone who can carefully review each document, catch small errors, follow instructions exactly, and make sure each submission package is complete before it is sent out.

Accuracy, patience, and consistency are extremely important in this role.

Schedule
Mon-Fri 9am-5pm EST

How to Apply:

Please submit your resume and a brief message describing your experience with document management, Adobe Acrobat, healthcare documentation, EMR systems, and/or billing support.