Executive Virtual Assistant — AI-First Operations

We are oral health brand in Europe. Lean team, fast pace, building systems to scale. The founder is a practicing dentist-entrepreneur who needs an ops right hand.

You make sure nothing falls through the cracks. Hiring pipelines, payroll, supplier follow-ups, Notion updates, admin tasks — you own the outcome, not just the action. You work async via WhatsApp and use AI tools before asking any questions.

YOUR RESPONSIBILITIES:
- Run hiring funnels end-to-end (post, screen, interview summaries, onboard)
- Track and execute payroll for all contractors
- Monitor 3PL and supplier invoices, flag deadlines before they hit
- Keep Notion updated across all active databases
- Handle admin tasks — LLCs, subscriptions, whatever comes up
- Research using Claude / Manus / ChatGPT before escalating anything

THE NON-NEGOTIABLE:
You use AI every day. Claude, ChatGPT, Manus — before you ask me anything, you've already tried to figure it out yourself. This is mandatory, not optional.

YOU ARE NOT a good fit if you need daily check-ins, ask "what should I do?" without trying first, or treat AI as optional.

TO APPLY — answer all 3 or I won't read your application:
1. What AI tools are in your daily workflow? Give one real example of using Claude or Manus to complete a task faster than manually.
2. I send you this WhatsApp: "We need a new image editor, find one." What do you do in the next 2 hours — no follow-up questions to me.
3. Tell me about a time you caught something about to fall through the cracks and fixed it before it became a problem.

Attach your CV + any relevant samples.