Real Estate Transaction Coordinator (VA)

About Us:
Maggie Ding Team is a relationship-driven residential real estate team based in Southern California, specializing in South Bay, Long Beach, and West Los Angeles. We are a small but highly collaborative team that values clear communication, strong systems, thoughtful client care, and doing things the right way.
Our business is built largely on referrals, repeat clients, and long-term relationships. We take pride in creating a real estate experience that feels organized, personal, and as stress-free as possible for our buyers and sellers. Clients often describe our team as responsive, knowledgeable, supportive, and highly communicative throughout each step of the process.

Position Overview:
We’re seeking a highly organized, proactive Transaction Coordinator to support our real estate operations virtually. In this role, you’ll help keep transactions moving smoothly, support our agents, and ensure clients feel informed and cared for at every step of the process. Ideal candidates have experience in real estate transactions and client relationship management.
Client experience is at the heart of what we do. We don’t just check boxes, we stay connected and build meaningful relationships. You’ll be a key player in making sure every client feels that from day one through closing and beyond.

Our ideal fit is someone who enjoys structure, communicates well, takes ownership, and understands that behind every transaction is a client making a major life decision. We move quickly, care deeply, and believe that great systems allow us to serve people better.

If you are someone who loves real estate, thrives in the details, and wants to be part of a warm, high-performing team that values both excellence and kindness, we would love to connect.

Key Responsibilities:
Transaction Coordination:
-Manage contract-to-close process for buyer and seller transactions.
-Prepare purchase contracts, listing agreements and emails for clients.
-Track contract deadlines and ensure timely execution of documents.
-Communicate with tea ---------- mbers, agents, title companies, escrows, lenders, and clients to keep all parties aligned and informed.

Client Care:
-Serve as a first point of contact for transaction-related questions and client updates.
-Send personalized check-ins and follow-up messages to clients.
-Ensure every client touchpoint feels thoughtful, polished, and professional.

Administrative Support:
-Manage calendars and handle transaction-related email correspondence.
-Assist with special projects and team initiatives as needed.

Qualifications:
-2+ years of experience as a transaction coordinator in a real estate support role.
-Strong knowledge of the real estate transaction process for both buyers and sellers (experience with California real estate)
-Experience with Trello, DocuSign, Google platforms (Gmail, Google Calendar, Google Drive), and Microsoft 365 (Word and Excel)
-Tech-savvy: comfortable using CRM software, project management tools.
-Highly organized with strong attention to detail and follow-through.
-Excellent professional communication skills (written and verbal)
-Friendly, reliable, proactive, and resourceful with a client-first attitude.
-Ability to work independently and manage deadlines in a remote environment.
-A heart for client service - you genuinely care about making people feel supported.

Benefits:
-100% remote – Work from wherever you are most productive
-Paid time off – Because rest fuels great work
-Performance-based bonus opportunities
-Meaningful work that supports clients through one of life’s biggest milestones
-A small, supportive team that cares deeply about relationships over transactions

How to apply:
We’ve created our own unique application process that’s intentionally designed to find the right fit. If you’re genuinely interested in joining a people-first real estate team and making an impact behind the scenes, start by applying here: ---------- (if link not showing, please message for link)

We can’t wait to learn more about you and have you become an important part of our loyal team. Let’s build something amazing together!