Executive Virtual Assistant

The Consultancy is looking for assistance from qualified and experienced virtual assistance who can offer the following services:

MARKETING

Digital Media: [create eye-catching visuals that make our brand stand out and attract customers]

1. Logo design for the Consultancy
2. Creating social media graphics and marketing materials
3. Designing other logos and branding elements as needed
4. Producing professional presentations (graphics)
5. Editing photos and creating promotional images

Social media: [make our brand look great and connect with people on social media]

1. Manage all of the Consultancy’s social media accounts
2. Creating and sharing engaging posts on social media
3. Create/discover new content ideas
4. Moderating any online groups and communities
5. Specific platform task

Facebook
Creation and Management
Weekly Postings
LinkedIn
Creation and Management
Postings
Others

Website

1. Creation of website for the Consultancy, [Example, ---------- ]
2. Research and provide recommendation for appropriate platform
3. Produce content for website
4. Management of site
5. Management of client interaction on website
6. Weekly Postings – stories of interest
Content
Client interaction


Marketing Management & Research

Discover, Catalog Tenders: appropriate to consultancy
UNEP
ADB
World Bank
SPC (Pacific Community)
SPREP
United Nations Institute for Training and Research (UNITAR)
Others
Support Consultancy staff in preparation of bids, and manage followup.


ADMINISTRATIVE DUTIES

Coordination of Staff and Reporting:

Prepare Quarterly reports
Prepare Annual reports
Manage the Consultancy’s correspondence, e.g., one time letter to POCs in PICTs
Manage regular Consultancy’s conference calling and other communications internally and with clients.
Responsible for scheduling meetings with relevant stakeholders, taking minutes of meetings and ensuring meeting minutes are distributed for comment prior to finalization.

Travel Services:

Airline reservations
Financial management of per diem and other costs

Financials

Invoices for work performed
Management of payroll, e.g., payments-to-independent-contractors
Support documentation/recordkeeping for USA tax purposes
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ASPIRATONAL

A) Support the creation of a yearly, weeklong training activity that brings together experts in the field of Hazardous Materials control, management, response and disposal

B) Support the execution of the training activity.