Executive Assistant – Social Media & Operations

We are a small education organization. Our work draws from Buddhist contemplative traditions and focuses on meditation and awareness practices. That includes online programs, international retreats, and a recently published book.

We are looking for a reliable long-term assistant (not short-term freelance work) to help with content organization, social media posting, and light administrative work. This role supports a small team working across online programs, publishing, and live in-person retreats held in the US and Europe.

The position will initially focus on helping us capture, organize, and repurpose content from talks and events, expand our social media presence, and support ongoing projects. For the right person, this role may evolve into a senior executive assistant position coordinating other assistants in specialized roles such as video editing or design.

Typical tasks include:
• Creating and scheduling social media posts
• Clipping short highlights from longer videos for posting
• Uploading and formatting content for newsletters or blog posts
• Organizing media files and content archives
• Helping maintain project boards and task lists in Notion (or similar tools)
• Supporting logistics for online programs and retreats
• General administrative support for the team

Experience with some of the following tools is helpful but not required:
• Notion
• WordPress
• Substack
• Mailchimp
• Canva or similar design tools
• Basic video clipping or editing

You do not need to be an expert in everything above, but you should be comfortable learning new digital tools.
An interest in contemplative practice (meditation) or mindfulness and an interest in tibetan Buddhism is appreciated but not required.

Hiring process:
Our hiring process includes a short paid trial so that both sides can see if the role is a good fit.
1. Selected candidates will complete a small paid task (approximately 3–5 hours of work).
2. If that goes well, we will invite you to a short trial project (approximately 10–15 hours over one week).
3. After the trial, we will offer an ongoing role starting at approximately 15 hours per week, with the possibility of expanding to a larger role over time, with increased hours.

To apply, please include:
1. A short paragraph introducing yourself
2. One example of a social media account, project, or content you helped manage
3. One example of a graphic, post, or video clip you created

To confirm you read this post carefully, please begin your application with the words "Blue Sky".