Property Management Accounting & Administrative VA

* Candidate must have strong experience with Buildium and QBO (AP/AR)
* EST


Key Responsibilities
Accounting & Financial Management
• Manage Accounts Payable (AP) and Accounts Receivable (AR)
• Process vendor invoices and payments
• Handle monthly bank reconciliations
• Assist with budgeting and financial reporting
• Maintain accurate financial records in QuickBooks and Buildium
• Monitor rent payments, tenant ledgers, and owner statements
• Review and organize high volumes of monthly bills and invoices
• Support bookkeeping and general accounting tasks
Property Management Support
• Coordinate with vendors and maintenance teams
• Assist with tenant communication related to billing and payments
• Update and maintain property management records
• Support lease and financial documentation organization
• Assist with workflow management and task tracking in ClickUp
Administrative Support
• Maintain organized digital records and reports
• Prepare weekly and monthly operational reports
• Assist leadership with ad hoc administrative tasks
• Ensure timely communication and task completion

Required Qualifications
• Proven experience in Property Management Accounting or Bookkeeping
• Strong working knowledge of:
o Buildium
o QuickBooks
o ClickUp
• Experience with:
o Accounts Payable
o Accounts Receivable
o Bank Reconciliations
o Financial Reporting
• Strong attention to detail and organizational skills
• Ability to handle large volumes of data and invoices
• Excellent written and verbal English communication skills
• Ability to work independently with minimal supervision
• Reliable internet connection and quiet work environment

Preferred Qualifications
• Previous experience supporting U.S.-based property management companies
• Experience handling multiple properties or high transaction volumes
• Familiarity with automation tools and AI-driven workflows
• Strong analytical and problem-solving skills