Legal Operations & Paralegal Specialist

Position Overview
We are a growing US-based law firm seeking a highly skilled and multidisciplinary professional to join our remote team. This is a unique hybrid role combining advanced paralegal expertise with client operations and project management. You will serve as a critical bridge between our attorneys, clients, and internal operations during standard US business hours (primarily Pacific Time), handling both legal substantive work and strategic operations coordination.

Key Responsibilities
Legal & Paralegal Functions
Conduct comprehensive legal research on US federal and state laws, with emphasis on California statutes and procedures. Draft, review, and organize legal documents including pleadings, contracts, discovery requests, motions, and client correspondence. Assist with case management, document filing, and deadline tracking using US legal software. Communicate professionally with US-based attorneys, clients, and court personnel via email, phone, and video conferencing. Perform administrative tasks such as calendaring hearings, managing case files, and summarizing depositions. Ensure compliance with US legal procedures and formatting standards.

Operations & Project Management Functions
Create, manage, and proactively communicate detailed timelines, milestones, and workflows for active client cases (e.g., estate administration, corporate structuring). Utilize Microsoft Project and related tools (Planner, Teams) to plan and monitor internal firm projects and deadlines. Develop and maintain interactive dashboards in BI tools (such as Power BI) to visualize case progress and firm performance metrics. Maintain clear records of client communications, action items, and status updates to ensure team alignment. Document and help optimize standard operating procedures for client intake and matter management. Prepare regular internal reports and client-facing status updates.

Core Qualifications
Juris Doctor (JD) degree from a recognized law school (Philippine or international). Active Bar membership (Philippines or US) is a strong advantage. Minimum of 4-5 years of combined experience in paralegal work, legal research, and/or project coordination. In-depth knowledge of US legal systems with familiarity with California state law highly preferred. Excellent written and verbal communication skills in English. Proficiency with legal research tools (Westlaw, LexisNexis) and Microsoft Office suite. Strong working knowledge of Microsoft Project and the Microsoft 365 ecosystem (Teams, SharePoint, Excel). Demonstrated ability to create and manage interactive dashboards using BI tools such as Power BI. Strong attention to detail, exceptional organizational skills, and ability to work independently. Willingness to work during US Pacific Time (PST/PDT) business hours.

Preferred Experience
Background in litigation, corporate law, family law, bankruptcy law, or estate administration under US/California jurisdiction. Experience working remotely for a US-based law firm or legal outsourcing company. Certifications in Project Management (CAPM, PMP) or Business Intelligence (Power BI, Tableau). Familiarity with legal case management software (Clio, mycase, PracticePanther). Understanding of basic legal and accounting processes.

How to Apply
Interested applicants should send the following to ---------- with the

subject line "Application: Legal Operations Specialist – [Your Full Name]":

(1) Resume or CV;
(2) Cover letter highlighting your experience with US/California law, project management, and BI tools, along with your availability for US Pacific Time hours;
(3) Sample legal writing and any relevant case files or documentation you have worked on;
(4) Portfolio samples showing project timelines, Gantt charts, dashboards, or workflow documentation;
(5) Transcript of records.

About By the Law Group APC: www.bythelaw.co A California-based virtual law firm serving clients statewide in family law, bankruptcy, estate planning, immigration, business law, and trust/probate matters.