Interior Design & Executive Assistant to Interior Designer, Airbnb Rental Manager, and Realtor - 20260526

Do not apply if you do not intend to read the job description and answer all required application questions. Submissions without all required info will not be considered.

Studio Define ( ---------- ) owner is looking for an interior design and executive assistant to support the owner in design and various business start-ups. Open to both full time or part time fixed monthly pay arrangements.

Requirements:
- Require fluency in spoken and written English
- Must be a team player and enjoy working as a team
- Must be comfortable with multiple zoom video meetings a day and working together as a team via zoom screen sharing as if working together side-by-side in office. Must be comfortable with communication via messaging apps throughout the day.
- Must have interior design experience
- Must have own copy of AutoCAD, SketchUp, and D5
- Have experience with Zapier & AI rendering
- Full time (40 hours a week) or part time (20 hours a week) monthly fix salary; not hourly pay
- Pay expectation should be in line with your own country's pay expectation
- Need to be able to work 5 days a week from 8AM to 5PM PST (1 hour unpaid break time in between) for full time or 4 hours during PST normal work hour for part time
- Must be comfortable with time tracker that takes screen shot that are used for billing to the company clients when needed, usually not looked at my management

I am a business owner doing business in a few areas: interior design, remodel, and real estate. I am looking for an interior design and executive level assistant with interior design expertise and admin and social media interest.

The assistant role is not a regular virtual assistant role but a dynamic one that growths with the business. The assistant is to be the right hand of the company owner and must have a ability to understand the business and know the unsaid needs of the business.

The person taking this role will be involved and learn all aspects of a business.

Primary role:
- Interior design, floor plans, 3D models, and construction documentations
- Material search and sourcing
- Design and Project Management
- Design - Contractor Engagements

Other roles and responsibilities:
- Airbnb rental management
- Zapier automation setups (Zapier is supposed to be automation tool for non-professional coders)
- Processes and operations
- Digital Marketing
- Social Media Marketing
- Coordinate social media posts
- Social media engagements and management
- Wordpress website
- Manage company email accounts and email correspondence
- Schedule and appointment managements
- Customer follow up and billing
- Light bookkeeping
- Research information
- Maintain company's contact database and vendor list information
- Supports other office and administrative tasks such as data entry, document archive, form development, and process documentation


Qualification:
- Must be extremely detail oriented
- Self-starter and proactive
- Experience with interior design, construction management, and digital marketing an asset
- Familiar with office admin and project management softwares such as Google sheets, google doc, Asana etc.
- Familiar with and have copy of AutoCad, SketchUp, and D5
- Have business acumen and interested in learning business operations

When applying, include:
1. What is your respective pay expectation, be clear and no hourly
2. What is your available work days and hours in PST during normal US working hours in PST? (note that PH is one day ahead)
3. Are you aware this is not a full time design role but executive assistant role with mostly other non-design duties listed in job descriptions including learning Zapier?
4. Include your cover letter, resume, and portfolio
5. Do you have VPN? (do not apply if do not have VPN)
6. Do you have copy of AutoCAD, SketchUp 2024, and 3D rendering softwares? (do not apply if you do not have these software)
7. Are you comfortable with verbal english communication and working together as a team via video conference calls throughouot the day?