Remote Operations & Proposal Coordinator

Drone Solutions Asia is a Hong Kong based drone services company specialising in high rise façade cleaning, confined space inspections, and technical drone operations.

We are looking for a highly organised and intelligent remote operations coordinator to support proposals, documentation, operational planning, and internal business workflows.

This is not a generic virtual assistant role. We are looking for someone who can think critically, communicate professionally, and help build operational structure within a fast growing technical business.

Key Responsibilities:
• Preparing proposal and quotation drafts
• Formatting operational documents and reports
• Assisting with permit and regulatory documentation
• Organising Google Drive folders and project files
• Updating Monday.com boards and project workflows
• Coordinating operational admin tasks
• Assisting with insurance documentation requests
• Conducting research and compiling information
• Supporting internal systems and workflow development

Ideal Background:
• Operations coordination
• Project coordination
• Engineering or technical administration
• Aviation or construction industry experience is beneficial
• Strong English communication skills
• Strong attention to detail
• Comfortable learning technical systems and workflows

Software & Tools:
• Google Workspace
• Monday.com
• Microsoft Office
• ChatGPT / AI tools
• CRM systems
• General cloud based business systems

What We Care About Most:
• Intelligence
• Organisation
• Initiative
• Communication quality
• Reliability
• Ability to learn quickly

This role will begin part time with potential to grow into a larger long term role as the business expands.

To Apply:
Please provide:
• Your CV
• A short voice recording introducing yourself
• Examples of operational/admin/project coordination work you have done
• Your expected hourly or monthly rate
• Your internet speed
• Your availability and timezone