Construction Project Manager/Transaction Coordinator/Customer Service

We’re a small modular home dealership in the U.S. looking for a reliable, detail-oriented virtual assistant to help keep our back-office running smoothly.

What you’ll do…

- Manage files in Dropbox: Upload contracts, send to customers, banks, permits, specs, etc…
- Update customer records in PipeDrive
- Monitor outlook emails and respond. Prioritize emails for others to respond to.
- Monitor for service requests from customers living in their home
- Assist with basic QuickBooks data entry
- Handle light research, data entry, and one-off admin requests
- Route documents to subcontractors
- Coordinate subcontractors, utility companies
- Purchase materials
- Respond to customer requests and questions
- Create zapier and AI automations for repetitive tasks

Looking for applicants…
- With excellent English
- Attention to detail
- Experience with project management tools, CRMs, Dropbox
- Basic bookkeeping a plus

To apply, Send a short intro, your relevant experience, and a list of tools you’ve used in past roles.