General Virtual Assistant

About the Role:
We are a growing portfolio of online media brands serving engaged audiences across meaningful niches including mental health, personal development, and wellness. Our digital newsletters reach hundreds of thousands of readers daily, delivering valuable content that helps people live better lives.


We're looking for a resourceful, multi-talented Virtual Assistant who can wear two hats: keeping our production pipeline running smoothly and jumping in on design work when needed. This is a part-time to full-time position perfect for someone who is equally comfortable organizing a Trello board and opening Illustrator — someone who takes ownership, communicates proactively, and takes pride in quality output.


What You’ll Be Doing:
1. Project Pipeline Management
- Manage and maintain our Trello-based project workflow across 7 stages (Backlog ? Paid & Complete)
- Release new projects from the backlog and coordinate availability with our freelancer pool
- Assign projects to designers based on skills, availability, and workload
- Monitor timelines, follow up on overdue tasks, and flag bottlenecks to leadership
2. Graphic Design Support
- Create and edit digital assets (social graphics, newsletter visuals, eBook layouts, lead magnets, etc.) using Adobe Creative Suite (Illustrator, Photoshop, InDesign)
- Adapt existing templates and maintain brand consistency across our portfolio of publications
- Prepare and package print-ready and digital files to production specifications
3. Quality Control
- Review submitted design files (PDFs, AI, PSD, INDD, and source files) for quality and accuracy
- Provide clear, constructive revision feedback
- Approve final deliverables that meet brand standards and checklist requirements
4. Freelancer & Team Coordination
- Communicate with freelancers via Trello and WhatsApp
- Answer questions, clarify briefs, and provide guidance
- Onboard new freelancers to our tools and workflow
- Coordinate payment processing on weekly/bi-weekly schedule
5. General Virtual Assistance
- Maintain organized records and documentation
- Support leadership with administrative tasks as needed
- Proactively identify workflow improvements and help implement them

Requirements:
- 2+ years of experience in a VA, project coordination, or production role
- Knowledgeab;e in Adobe Creative Suite — Illustrator, Photoshop, and/or InDesign required
- Strong organizational skills and exceptional attention to detail
Clear, professional written communication
Experience working with freelancers or remote creative teams
Familiarity with Trello or similar project management tools
Self-motivated, reliable, and comfortable working independently
Stable internet connection and availability during core business hours

Nice to Have:
• Background in graphic design, print production, or digital products
• Experience with Canva, Adobe Creative Suite, or similar design tools
• Familiarity with print-ready file specifications
• Previous experience managing high-volume, fast-turnaround projects


Work Details:
Hours: Part-time (15–25 hrs/week) with potential to grow to full-time
Location: Remote
Schedule: Flexible, but must be available for daily check-ins and 48-hour review turnarounds
Compensation: $6/hr with 13th month pay


Why Join Us?
- Flexible remote work — Work from anywhere on your schedule
- Growth potential — Start part-time with opportunity to expand
- Creative environment — Work alongside talented designers on diverse projects
- Streamlined systems — We have clear processes; you'll help make them even better

To Apply, fill out this form: ---------- /forms/d/e/1FAIpQLSehYPz6grFd-F52w7SaucUnO7drjJasqvjpOeWge-9p0hWh9A/viewform